Faculty Institutional Coordinator I, Office of Faculty Affairs

UT Southwestern Medical Center-posted 3 months ago
Dallas, TX
5,001-10,000 employees
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Works according to expectations on a variety of Faculty Affairs tasks/projects with limited complexity. Produces high quality results with appropriate supervision. Interacts with team members (internal and external) in a tactful, pleasant, and effective way. Development of self is through training experience, self-study and by seeking guidance from more senior members of the team.

  • Faculty Affairs liaison to assigned Departments/Centers/School for requests and questions.
  • Processes a variety of faculty appointment packets for assigned Departments/Centers/School.
  • Processes faculty change requests for assigned Departments/Centers/School.
  • Processes Faculty Early Access requests for assigned Departments/Centers/School.
  • Tracking of Letters of Intent of faculty recruits.
  • Review/approval of Peoplesoft HCM forms.
  • Responsible for managing the transcripts for all Faculty in assigned Departments/Centers/School.
  • Coordinates all aspects of new and existing faculty academic appointments in large and complex departments.
  • Assists in the Records Retention process, per policy.
  • Assists with the annual faculty contracts (MOAs).
  • Coordinates with the annual Promotion & Tenure Process.
  • Coordinates with the annual Post Tenure Process.
  • Coordinates with the annual faculty evaluation process, which may include RedCap surveys for leadership.
  • Assists with the review of Letter of Intent packets submitted by Departments/Centers/School.
  • Assists with data requests / reporting.
  • May provide consultative direction to academic units on best practices specific to Faculty employment activity and participate in process improvements, training and educational programs related to Faculty employment processes and policies, as appropriate.
  • Performs other duties as assigned.
  • High School Diploma or equivalent.
  • 6 years of administrative experience in business, medical, scientific, or health care environment.
  • Advanced degree may contribute towards years of experience.
  • PPO medical plan, available day one at no cost for full-time employee-only coverage.
  • 100% coverage for preventive healthcare-no copay.
  • Paid Time Off, available day one.
  • Retirement Programs through the Teacher Retirement System of Texas (TRS).
  • Paid Parental Leave Benefit.
  • Wellness programs.
  • Tuition Reimbursement.
  • Public Service Loan Forgiveness (PSLF) Qualified Employer.
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