Faculty Governance and Communication Specialist

Valparaiso University•Valparaiso, IN

18h•$44,000 - $46,000

About The Position

This position manages and supports activities for the Office of the Provost related to faculty governance and communication. This position ensures that faculty and academic units are well informed about the policies, practices, and resources needed to support the University's academic functions.

Requirements

Bachelor's Degree Required
Three or more years of experience in an office setting is required. Academic office experience is preferred. Professional writing or editing experience is also preferred.
Strong interpersonal and communication skills, including the ability to work effectively with a wide range of constituencies in a diverse community with diplomacy
Writes in a precise, well-organized manner using appropriate vocabulary, grammar, and spelling
Excellent editing skills
Organizing and coordinating skills
Experience with multi-unit coordination
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Conflict resolution and/or mediation skills
Intermediate word processing, spreadsheet, and data entry skills
Ability to create Google Forms and collect and summarize data
Familiarity with website software (WordPress)
Ability to maintain strict confidentiality of sensitive matters and documents
Ability to identify opportunities to improve existing practices; willingness to explore alternatives; adaptability
Ability to anticipate office needs and act proactively when possible
Ability to respond to and address unanticipated and complex issues
Strong service orientation
Ability to foster a cooperative work environment
Ability to use independent judgment and to manage and impart confidential information

Nice To Haves

Academic office experience is preferred.
Professional writing or editing experience is also preferred.

Responsibilities

Assists with the processing, evaluation, and development of campus-wide communication related to academic and faculty concerns
Assists and supports various faculty governance committees
Compiles budget reports and analysis from an enterprise system
Prepares and updates the Faculty Meeting and Event Calendar
Develops and maintains policy and procedure documentation
For academic affairs
For faculty governance committees
Implements revisions to the faculty handbook and other governance documents from academic affairs
Coordinates logistics for Provost Office events, including faculty meetings, Gaudeamus, workshops, and related activities.
Supports the Assistant/Associate Provost(s) in the management of direct reporting relationships and other administrative needs
Supports the administrative needs of the Center for Innovation of Teaching and Learning and the Office of Sponsored and Student Research
Supervises student aides
Coordinates content maintenance of websites, social media, and/or blogs
Manages campus-wide communications for academic affairs (EMMA platform)
Manages internal grant process (applications, reimbursement, reporting)
Provides periodic reports and updates of remaining balances and anticipated expenses for direct reporting relationships and internal grant recipients
Facilitates confidential and sensitive communication with and on behalf of the Associate/Assistant Provost(s)
Assist office management and coverage, as needed, for the Executive Assistant to the Provost
Provide administrative support for special projects, as needed