Faculty Affairs Program Manager

University of Notre Dame • Notre Dame, IN

71d • $58,000 - $68,000

About The Position

The Office of the Provost is seeking a highly organized, proactive, and service-oriented Faculty Affairs Program Manager. In this role, you will work closely with the Vice President and Associate Provost for Faculty Affairs (VPAFA) as part of a highly professional team dedicated to supporting faculty throughout their careers. This is a dynamic, in-person role that requires discretion, collaboration, and the ability to manage multiple priorities with efficiency and professionalism. The successful candidate will be a trusted partner to provost's office leadership, colleagues across the university, and external stakeholders, ensuring seamless support and advancing the priorities of faculty affairs.

Requirements

• Bachelor's degree (required)
• Minimum of 5 years of professional experience in higher education, administration, program management, or a related field.
• Experience supporting senior leaders or executives in a professional setting strongly preferred.
• Strong written communication, editing, and proofreading skills with attention to detail and accuracy.
• Proficiency in Google Workspace; working knowledge of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.

Nice To Haves

• Master's degree (preferred)
• Event planning and committee management experience a plus.

Responsibilities

• Serve as the primary point of contact for the VPAFA, fielding calls, managing communications, and prioritizing emerging issues requiring coordinated response.
• Support faculty lifecycle processes tied to the VPAFA's responsibilities, including reappointments, promotions, and appeals (TPAC-RL), faculty research and administrative leaves, faculty parental and FMLA leaves, and faculty separations and retirements.
• Manage the VPAFA's complex calendar, coordinate meetings, prepare agendas/materials, and draft professional correspondence and minutes.
• Assist with travel arrangements, itineraries, and expense reports.
• Coordinate VPAFA initiatives such as New Faculty Orientation and ND Lead, as well as faculty development events that foster community and growth.
• Plan event logistics: secure venues, catering, A/V, travel, RSVPs, and itineraries.
• Manage elections and records related to university committees, supporting both annual and ad hoc cycles.
• Oversee the review and workflow of procedural items in OnBase, and assist with faculty hiring, tenure, and reappointment processes.
• Support executive searches, program reviews, and other projects in the VPAFA's portfolio by coordinating schedules, travel, and logistics.

Benefits

• A vibrant, mission-driven community
• Supportive work environment
• Opportunities for career growth
• Commitment to fostering an environment of care

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree