Provost's Office - Faculty Affairs Manager

Sacred Heart University•Fairfield, CT

About The Position

The Faculty Affairs Manager is responsible for the operational and human resources-related activities related to the full employment cycle of full-time, part-time, and adjunct faculty. Serves as a liaison to Human Resources and as a resource for faculty, as well as academic affairs division staff.

Requirements

Minimum of a bachelor’s degree or equivalent in Human Resources, Business, Organization Development, or related field.
Evidence of at least 3 years of experience in Human Resources or Faculty Affairs within the context of higher education.
Current understanding of state and federal employment laws and practices.
Highly proficient in Microsoft Office skills and comfortable learning and working with various database systems.
Strong oral and written communication skills, along with excellent interpersonal and coaching skills, proven effectiveness with diverse groups across functional lines.
Evidence of the practice of a high level of confidentiality.
Detail oriented with excellent organizational and critical thinking skills.
Self directed and able to establish priorities.

Responsibilities

Supports all full-time and adjunct faculty recruitment activities; verifies budget approval; edits and posts advertisements; recommends ad placements; manages search committee access; produces reports, etc.
Provides a positive, efficient, welcoming onboarding experience for all new full-time faculty. Coordinates new faculty onboarding meetings with Employee Benefits. Verifies faculty access to SHU email and appropriate systems has been established. Credentials all new faculty.
Establishes and ensures the accuracy of employment-related data for all faculty within the applicable university and human resources information systems.
Responsible for processing all faculty academic appointments, reappointments, promotions, terminations, and other employment record changes and any related impact on payroll and benefits.
In conjunction with IT, administers the Adjunct/Overload Payroll (AOP) approval system. Manages permissions, produces reports, trains and advises department assistants in AOP and the recruitment/onboarding systems and processes. Produces and/or reviews various reports ensuring payment policies have been followed. Addresses and resolves discrepancies in standard payroll practices.
Reviews all faculty payments prior to submission to payroll, including independent studies, stipends, etc. Verifies accuracy of recruitment advertising invoices, background checks, payments related to immigration/work authorizations, etc. Utilizes SHU systems to submit invoices for payment. Prepares blanket purchase orders.
Maintains current knowledge of university policies, procedures, and state and federal labor laws. Interprets those policies to coach and guide the work of others to ensure compliance.
Responds to a wide variety of faculty and academic affairs staff inquiries, providing a first level of support for questions and concerns. Provides timely, high quality, and respectful customer service.
Assists with faculty/staff relations issues, as assigned, in the Academic Affairs division. Investigates complaints, resolves conflicts, advises supervisors, and prepares appropriate documentation.
Schedules and tracks training compliance for faculty members as appropriate, including Sexual Harassment Awareness, Diversity & Inclusion training, and New Faculty Orientation.
Prepares various reports, letters and documents as directed. Assists with the administration of the tenure, promotion, and sabbatical processes, communicating with Chairs and Deans regarding eligibility; communication with and supporting the faculty throughout the cycles.
Trains and supervises work study students as assigned. All other duties as assigned