FACULTY AFFAIRS COORDINATOR

Ithaca College•Town of Ithaca, NY

16h•Onsite

About The Position

This on-campus position plays a key role in advancing the academic mission of the Office of the Provost by managing and coordinating critical processes related to faculty hiring, appointments, compensation, reviews, leaves, and records. The role contributes to strategic initiatives by overseeing and facilitating essential processes, developing and managing communications, organizing and participating in meetings, ensuring compliance with policies and schedules processes, and maintaining accurate and accessible records that support decision-making. This position liaises with various campus offices, deans, faculty, and staff regarding faculty personnel and operational matters, maintaining and ensuring confidentiality of office records and files. In addition, this position partners with the Academic Affairs Specialist to ensure the accurate administration of faculty additional pay and related financial activities, and to provide support for various committees that fall under the purview of the Provost. This position reports to the Associate Provost for Faculty Affairs and collaborates with the other Associate Provosts, Deans, and others in the Office of the Provost. This position has no direct supervisory responsibilities.

Requirements

Bachelor's degree and a minimum of three years office experience, or the equivalent combination of education and experience
Demonstrated ability to work independently, exercise sound judgment, and manage responsibilities with a high level of autonomy
Strong interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment
Excellent project management and organizational skills, including the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously
In-depth knowledge of various word processing, spreadsheet and database software applications
Ability and willingness to learn new academic or administrative technologies
Ability to multi-task and handle sensitive and confidential information with discretion
Exceptional attention to detail and accuracy are required
The individual will be expected to uphold the College's and the School's values of diversity, respect, and inclusion

Nice To Haves

Previous experience in a college or university setting is preferred.

Responsibilities

Coordinate and manage processes related to various stages in faculty lifecycle, working at times independently and at times in close collaboration with the Associate Provost
Collaborate with pertinent bodies on faculty election processes for all-college committees; maintain records of faculty representatives on all-college committees.
Independently manage and execute administrative functions supporting select processes and committees overseen through the Office of the Provost.
Collaborate with other Office of Provost team members as needed, which may include managing event support (e.g., Commencement, Graduate Hooding, Whalen Academic Symposium, Oracle Society, and Phi Kappa Phi), maintain websites or social media, and direct student employees to ensure completion of administrative tasks.
Participate in special projects and perform additional duties as assigned, demonstrating adaptability, sound judgment, and initiative in addressing evolving departmental needs.
Develop and demonstrate multicultural awareness and contribute to cultivating an inclusive, diverse, and respectful College community.
Serve as a resource for faculty and administrative offices on various faculty data and processing related issues. Provide coordination with administrative staff in the Deans’ offices.