Faculty Administration Specialist
About The Position
The University of Maryland School of Medicine (UMSOM) has an exciting opportunity for a Faculty Administrative Specialist to join the Department of Psychiatry’s Executive Office. This position requires the selected candidate to work onsite Monday through Friday. The Department of Psychiatry is dedicated to a tripartite mission that includes clinical services, education, and research. This mission is aimed at providing compassionate care and psychiatric services at the University of Maryland Medical Center and across the broader University of Maryland Medical Systems, which includes 13 hospitals. The department focuses on training the next generation of physicians, scientists, and psychologists through nationally competitive educational programs. Benefits Information UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Requirements
- Education: Bachelor's degree.
- Experience: Two (2) years of administrative support. Experience in higher education, healthcare, or faculty administration preferred.
- Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
- Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws.
- Skill in effective use of applicable technology/systems.
- Ability to prioritize ongoing and new projects necessary to implementing a specific academic appointment programs.
- Ability to effectively interact with senior management, faculty and departmental support staff.
- Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
- Ability to work cooperatively with others and independently.
- Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
Nice To Haves
- Experience in higher education, healthcare, or faculty administration preferred.
Responsibilities
- Provide administrative support for academic administration, including special projects and reporting requests.
- Responsible for the accuracy of data maintained for faculty, post-docs, research fellows, or other with academic appointments. This includes:
- Review and prioritize faculty, post docs, research fellows, or other academic appointments packets for completeness prior to submission to Dean's or designee's for approval.
- Ensure faculty actions are in accordance to policy guidelines.
- Collect and store faculty action records are accessible and retrievable from a secure system.
- Accurately enter data into electronic file system and/or faculty information systems (FIS).
- Analyze and validate data entry to ensure data integrity.
- Provide written verification of academic appointments.
- Prepare reports, standard or ad hoc, as needed. Analyze data to identify trends and variances.
- Verify all requirements are met for requests for DEA/CDS licensure and manage the license application/renewal and fee waiver process.
- Review and process volunteer faculty renewals. Process payment requests as needed.
- Assists with the collection and reporting of academic appointment data for accreditation, regulatory, and academic reporting requirements.
- Assist the office of academic and/or student affairs in review and implementation of new or revised policies. Assist in distribution of communication for faculty policy additions and revisions.
- Assisting in the coordination of school committees
- Performs other duties as assigned.
Benefits
- UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.
- This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire.
- Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
