Facility Operations Coordinator - Portland

NEXGEN TEAM LLC•Portland, OR

25d•$26 - $28

About The Position

A Facility Operations Coordinator is responsible for coordinating the execution, communication, and administrative support of facility work across new and existing properties to help maximize operational uptime and cost efficiency. They work closely with facility managers, technicians, internal department leads, and approved vendors to ensure work orders and smaller projects are completed on time, within budget, and with clear documentation. This role supports day-to-day facilities operations by helping plan, schedule, track, and report on work orders and related spend. The Facility Operations Coordinator will report to and work with the Director of Facilities Operations, and will partner closely with Facility Managers and other Coordinators to ensure priorities are aligned and work is executed efficiently.

Requirements

Communication and people skills. Facility Operations Coordinators act as a bridge between field activity and leadership. Strong communication helps ensure timely follow-through, clear expectations, and effective coordination between technicians, managers, vendors, and internal stakeholders.
Organizational skills. This is a dynamic role that requires managing multiple work orders, priorities, and stakeholders. Strong organization supports efficient scheduling, accurate tracking, and minimizing delays or idle time.
Basic computer skills. The role requires comfort with email, spreadsheets, reporting, presentations, and facility tracking tools (e.g., a CMMS) to document work, manage approvals, and share updates.
Analytical skills. Coordinators should be able to review spend and work order data for trends, identify issues early, and communicate insights that support better planning and decision-making.
Technical background. A practical understanding of facility maintenance work helps in prioritizing requests, communicating clearly with technicians and vendors, and ensuring bids and work scopes align with real needs.
A minimum of a High School Diploma or equivalent
1+ years of experience in operations coordination, administrative support, facilities, maintenance coordination, or a similar role

Nice To Haves

Experience supporting scheduling, cost tracking, and/or work order management preferred
Familiarity with vendor management processes (quotes/bids, approvals, invoice processing) preferred
CMMS, work order software, or scheduling tool experience preferred

Responsibilities

Coordinate with Facility Managers, Coordinators, and Technicians to ensure work orders are executed in a timely and efficient manner
Provide coordination and communication between Carson internal departments and the Facilities team including cost estimates, planning, scheduling, and execution
Provide a filter to route appropriate opportunities and requests to the correct stakeholders for decision-making and action
Approve facility expenses, including invoice approval workflows and department P-Card transactions (per established authorization limits/policies)
Maintain costs within budget and quickly communicate issues that may require additional funding or approvals
Review vendor bids (e.g., replacement parts or services) and help attain the appropriate approvals prior to purchase or award
Provide regular reports and operational updates to the Director of Facilities Operations