Facility Manager, SRB Building

Essen Medical Associates•New York, NY

About The Position

The Facility Manager, will be responsible for overseeing day-to-day facility operations for the Seabury-Rowe-Butler (SRB) building, including purchasing, mail management, and general facility needs. This role will also support the consolidation of purchasing across three designated buildings to improve efficiency, cost control, and operational consistency. The ideal candidate is highly organized, service-oriented, and experienced in facilities operations, procurement coordination, and vendor management.

Requirements

3–5+ years of experience in facilities management, office operations, or purchasing coordination
Experience managing purchasing and inventory processes
Strong organizational and problem-solving skills
Excellent communication and customer service abilities
Proficiency in Microsoft Office and inventory or purchasing systems
Ability to manage multiple priorities in a fast-paced environment
High school diploma or equivalent required; Bachelor’s degree preferred

Nice To Haves

Experience in healthcare, corporate, or multi-building environments
Knowledge of vendor management and procurement processes
Familiarity with safety and compliance standards

Responsibilities

Oversee daily facility needs for the SRB building, ensuring a safe, clean, and functional work environment
Coordinate repairs, maintenance requests, and space needs with vendors and internal teams
Conduct routine facility inspections and address issues proactively
Manage purchasing for supplies, equipment, and facility-related needs for the SRB building
Support the consolidation of purchasing across the three buildings to streamline ordering and reduce costs
Track inventory levels and ensure adequate stock of office and facility supplies
Work with Finance and Procurement to ensure purchasing follows company policies and budgets
Oversee mailroom operations including receiving, sorting, and distributing mail and packages
Ensure timely and accurate delivery of internal and external correspondence
Coordinate shipping and courier services as needed
Serve as the primary point of contact for facility-related vendors (maintenance, cleaning, security, supplies, etc.)
Monitor vendor performance and escalate issues as needed
Assist with negotiating and managing service contracts
Develop standardized processes for purchasing, mail management, and facility support
Identify opportunities to improve efficiency and reduce operational costs
Maintain documentation of procedures and workflows
Ensure compliance with safety standards, building regulations, and company policies
Support emergency preparedness and response procedures