COE Complex - Facility Manager

UO HR Website•Eugene, OR

21d•$75,000 - $85,000•Onsite

About The Position

The Building and Operations Manager coordinates, performs, and oversees all aspects of the operations and maintenance of the College of Education’s (COE) complex in order to provide an exceptional environment for continued academic excellence. Typical responsibilities include monitoring interior and exterior building policies; event set up and take down; coordination of building use schedules, oversight of COE building services student workers, security and safety procedures and policies; building maintenance tasks including maintenance of equipment and furnishings; performing minor construction projects and repairs (e.g. installation of shelving, hanging art, furniture repair, phone moves); and managing day-to-day building safety concerns. This position monitors and coordinates with CPFM on large construction, maintenance and cleaning needs. This position is responsible for tracking space, occupancy, and facilities and ensures adherence to maintenance and operating budget. This position plays a key role in providing space allocation options to the dean's office along with coordinating office space moves. In conjunction with the Dean and Associate Dean for Finance and Operations, the Building and Operations Manager oversees planning and space utilization for new and existing buildings. The position provides customer service to building users, assessing faculty and staff’s need and responding to those needs. The Building and Operations Manager will serve as the primary liaison with the college's faculty/staff, facilities management, and external contractors for planning and coordinating major and minor renovation and construction projects; communicating standards and protocols to COE faculty and staff, ensuring facilities are kept clean, orderly and standardized. They will develop training documents, policies, SOP manuals, handbooks, checklists, and other documentation for COE building and business operations, and will play a key role in communicating and disseminating the information to faculty and staff. The Building and Operations Manager reports to the COE's Associate Dean of Finance and Operations. This position has been identified as being local, with daily commuting to a UO work location (Eugene). All adjusted work arrangements require supervisor and leadership approval. This position provides essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times. The work requires occasional work on nights, evenings, and weekends as needed.

Requirements

Four years of full-time experience in facilities maintenance and/or building .
Experience with the use and care of basic hand tools and power tools.
Experience with basic painting, furniture, and fixture repair.
One year of supervisory or lead work experience.
Excellent communication and interpersonal skills, including the ability to speak effectively with campus faculty, staff and students, external contractors, and vendors.
Excellent time management, organization, and prioritization abilities.
Attention to detail and efficient problem-solving skills.
Ability to analyze and problem-solve by gathering information and identifying/resolving issues in a timely manner. This includes University standards to improve best practices.
Willingness to make decisions, exhibiting sound and accurate judgment, and making timely decisions.
Safety and security – observing safety and security procedures, using equipment and materials properly, and expecting employees to do the same.
Ability to prioritize and plan work activities, using time efficiently, and developing realistic action plans.
Effective customer service and quality management– able to provide and expect exceptional customer service; look for ways to improve and promote quality and demonstrate accuracy and thoroughness.
Ability to create and maintain a culture of respect and inclusion in which employees are valued, conflict is addressed appropriately, and inappropriate behavior is addressed swiftly.
General knowledge of standard building and security practices, and knowledge of hazards and safety precautions and procedures.
Ability to lift heavy equipment and stand or walk for long periods of time
Ability to perform duties that involve climbing ladders and stairs
Ability to work outdoor events and perform exterior maintenance duties

Nice To Haves

Completion of an associate’s or technical degree in Construction, Project Management, Facility Management, or a related area
Familiarity with software for facilities functions
Experience as a facilities operation supervisor, manager or project manager at a college, university, or multi-facility complex.
Experience in project management including budget oversight.

Responsibilities

monitoring interior and exterior building policies
event set up and take down
coordination of building use schedules
oversight of COE building services student workers
security and safety procedures and policies
building maintenance tasks including maintenance of equipment and furnishings
performing minor construction projects and repairs (e.g. installation of shelving, hanging art, furniture repair, phone moves)
managing day-to-day building safety concerns
monitoring and coordinates with CPFM on large construction, maintenance and cleaning needs
tracking space, occupancy, and facilities and ensures adherence to maintenance and operating budget
providing space allocation options to the dean's office along with coordinating office space moves
overseeing planning and space utilization for new and existing buildings
providing customer service to building users, assessing faculty and staff’s need and responding to those needs
serving as the primary liaison with the college's faculty/staff, facilities management, and external contractors for planning and coordinating major and minor renovation and construction projects
communicating standards and protocols to COE faculty and staff, ensuring facilities are kept clean, orderly and standardized
developing training documents, policies, SOP manuals, handbooks, checklists, and other documentation for COE building and business operations
communicating and disseminating the information to faculty and staff