Facility Manager-Lenexa, KS

Aleto, Inc. • Lenexa, KS

4d • $75,000 - $85,000

About The Position

Aleto Inc. is seeking to hire a Facility Manager with expertise in facilities management, government property administration, and federal records management to support our federal client. This position involves the execution of critical functions across facilities operations and comprehensive records lifecycle management per federal regulations and agency-specific requirements.

Requirements

• Associate degree in Business Administration, Information Management, Logistics, or a related field — or equivalent professional experience.
• Minimum 5 years of professional experience in facilities and records management, particularly within a federal or a highly regulated environment.
• Demonstrated experience in federal property and facility operations.
• Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
• Strong understanding of NARA guidelines and federal records lifecycle management.
• Familiarity with record management tools (e.g., Alfresco, FileNet, Documentum, ECMS).
• Excellent organizational, written, and verbal communication skills.
• Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
• Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Client Staff, ARLOs, POCs, COR, contractors).
• Background check and Public Trust Clearance is required.
• Accurate and timely database entries, reporting, and mail processing.
• Full compliance with safety protocols and document retention requirements.
• Proper coordination and readiness of meetings and parking logistics.
• Internal/external requests are completed and addressed in accordance with stated deadlines.
• Highest level of integrity managing confidential information
• Provide additional facilities support as needed to include maintaining government vehicles (logging mileage and tracking usage), mail processing, document scanning, filing, and database entry.

Nice To Haves

• Current or previous HHS Public Trust is a plus.

Responsibilities

• Manage logistics for parking allocation, signage, and stakeholder communication.
• Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.
• Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
• Escort vendors, contractors, and ensure compliance with access control procedures.
• Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.
• Maintain inventory and usage logs for government vehicles.
• Track and control physical keys and support facility security protocols.
• Complete monthly fleet and key control reporting.
• Proper coordination and readiness of meetings and parking logistics.
• Develop a File Plan procedure tailored to the client’s specific program operations, client requirements, and office location.
• Create and maintain an overview dashboard for managing and maintaining records.
• Identify and resolve inconsistencies in records classification or retention.
• Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.
• Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
• Ensure compliance with NARA standards and client retention schedules.
• Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
• Coordinate intake and processing of digital and analog records.
• Apply accurate indexing, scanning, digitization, and filing practices.
• Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
• Process record retrieval requests from client staff within required timelines.
• Maintain check-out logs and ensure timely return or follow-up of borrowed files.
• Digitize and deliver requested records securely and in accordance with policy.
• Organize and execute file room cleanups and record disposition activities.
• Prepare records for destruction or transfer per retention schedules.
• Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.
• Maintain a centralized dashboard summarizing records management activities.
• Report issues, volumes, and compliance progress monthly.
• Respond to feedback and ensure dashboard accuracy and timeliness.

Benefits

• We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).
• Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
• Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to “buy up” for the two additional plans.
• Aleto contributes 75% of the employee premium for the visions and dental plans.
• The option to enroll in an HSA or FSA depending on elected medical insurance coverage.
• Company-paid short-term and long-term disability insurance.
• Company-paid life insurance coverage.
• Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
• Aleto offers full-time employees a 401(k) qualified retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree