Facility Coordinator

ISS Global • Berkeley Heights, NJ

232d • $24 - $29

About The Position

The Facility Coordinator is responsible for coordinating activities and resources in support of projects that impact multiple departments, systems, or workflows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity. The Facility Coordinator works with Facility Manager to ensure account operations in accordance with approved operating guidelines and budget. The Facility Coordinator will schedule preventative maintenance, respond to urgent maintenance calls, and participate in the creation of emergency preparedness plans.

Requirements

• Certification in facility management or equivalent
• 3 years' experience in facility management
• Microsoft Office - Advanced Outlook, Excel, Word
• Excellent customer service skills
• Ability to work with a budget
• Ability to read and understand standard business documentation (e.g. contract language)
• Solid written and oral communication skills
• Strong organizational and team building skills
• Proven ability to work on several projects simultaneously and under tight schedules
• Must be a team player and committed to working in a quality environment

Responsibilities

• Coordinate daily requirements and requests to operate and facilitate office services for the company
• Set up all office services vendors and be onsite supervising their work
• Ensure that account facilities are operated and maintained in a cost effective and safe condition in accordance with the approved customer's requirements to fulfill contractual obligations
• Communicate operating philosophy, objectives, and expectations in a continuing effort to build the site team
• Work with Facility Manager to maintain the operations budget for all areas
• Maintain open lines of communication with customer, alliance partners, and operations managers
• Comply with all company policies and procedures and adhere to company standards
• Develop and maintain a detailed project schedule which includes administrative tasks of all sites involved in the project
• Ensure coordination of the interfaces of all disciplines within Operations
• Track project changes and produce updated site-based schedule as agreed with upper management
• Maintain inventory levels
• Code invoices for approval to correct cost centers and process for payment
• Oversee and/or coordinate special projects required by the Facilities Department

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Disability insurance
• Comprehensive leave program

What This Job Offers

• Job Type: Full-time
• Industry: Administrative and Support Services
• Education Level: No Education Listed