Facility Administrator

Trinity Partners•Charlotte, NC

4d•Onsite

About The Position

We are a full-service commercial real estate firm headquartered in uptown Charlotte, with offices in Raleigh, Greenville, SC, Columbia, SC, and Atlanta, GA. Our team of real estate professionals with entrepreneurial spirit and deep roots work together to create success for our clients. Our Charlotte office is searching for a Facility Administrator to join our team at Electrolux. This is a full-time position in the office during regular business hours Monday-Friday 8:00 a.m. to 5:00 p.m.

Requirements

Bachelor’s degree, preferred.
Minimum of two years office administration experience, preferably in commercial real estate or closely related field, required.
Proficiency with Microsoft Office Excel, Word, and Outlook, required.
Positive, proactive, and “how can I help” attitude.
Exceptional professional verbal and written communication and interpersonal skills.
Excellent attention to detail and organizational skills.
Dependable and consistent in managing reoccurring tasks and responsibilities.
Ability to work independently and as part of a team.
Willingness to adapt and take on new challenges over time.

Responsibilities

Interface with the client to obtain day passes for contractors, suppliers and visitors, badges for new employees.
Submit work orders to engineering for minor issues - temperature, restrooms, etc.
Maintain and restock markers in conference rooms, replacing any markers as needed.
Support team events, client appreciation efforts, and community outreach initiatives.
Assist the Property Management team as needed with various administrative tasks such as: Invoice processing Certificate of Insurance tracking Janitorial inspections Data entry into several trackers for KPI reporting
Contact vendors for minor service needs
Support the needs of all employees by providing premium customer service and positive resolutions.
Assist management with reporting, pulling reports for client deliverables.
Coverage at the loading dock for Maintenance, Shipping and Receiving Coordinator as needed.
Refill printers with paper weekly.
Assist the management team with proposals for billable work efforts.
Swap out shred bins as needed for department clean-out efforts.
Manage facility key tracking software and e-key assignments.
Perform additional duties as assigned.