Facility Administrator

ABM•East Hanover, NJ

2d•$98,000 - $140,000

About The Position

The Facility Administrator is responsible for the day-to-day administration, coordination, and oversight of facility operations to ensure a safe, functional, and well-maintained work environment. This role serves as the primary point of contact for facility systems, vendors, and internal stakeholders, supporting operational efficiency, compliance, and employee productivity. The ideal candidate will have strong organizational and problem-solving skills, working closely with internal teams and external service providers to maintain building systems, manage space use, and uphold health and safety standards. Compensation: $98,000 - $140,000/YR Salary The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program. Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management

Requirements

Bachelor’s degree in facilities management, business administration, engineering, or a related field preferred, or an equivalent combination of education and relevant experience in facilities or building operations.
Technical Knowledge Working knowledge of building systems, maintenance practices, and basic troubleshooting.
Familiarity with health, safety, and environmental compliance requirements.
Technology Skills Experience using Computerized Maintenance Management Systems (CMMS), Building Management Systems (BMS), and Microsoft Office applications.
Professional Skills Strong organizational, communication, and problem-solving skills.
Ability to manage multiple priorities, coordinate across teams, and remain composed in time-sensitive situations.
Ability to perform tasks involving standing, walking, bending, stooping, kneeling, climbing ladders, and lifting or moving objects up to 50 pounds.
May involve occasional exposure to dust, noise, fumes, or mechanical spaces.

Nice To Haves

Certified Facility Manager (CFM) or Facility Management Professional (FMP) certification from the International Facility Management Association (IFMA) is preferred.

Responsibilities

Facility Operations & Maintenance Coordinate and oversee routine maintenance, repairs, and upkeep of facility systems, including HVAC, electrical, plumbing, fire safety, and structural components.
Assist in developing and monitoring preventative maintenance programs to ensure equipment reliability and longevity.
Track work orders, service requests, and maintenance schedules using CMMS or related systems.
Health, Safety & Regulatory Compliance Ensure facilities comply with federal, state, and local regulations, including OSHA, ADA, environmental, and building code requirements.
Support safety initiatives by coordinating inspections, audits, and drills.
Maintain required documentation related to compliance, inspections, and certifications.
Vendor & Service Coordination Serve as the primary liaison with third-party service providers such as janitorial, security, landscaping, and specialized maintenance vendors.
Monitor vendor performance to ensure service levels and quality standards are met.
Review service reports and invoices for accuracy and compliance with contractual agreements.
Financial & Administrative Support Assist in preparing and tracking facility operating and capital budgets.
Monitor expenses, maintain financial records, and support cost-control initiatives.
Identify opportunities for efficiency improvements and cost savings.
Space & Project Coordination Support space planning efforts, employee moves, and workstation reconfigurations.
Coordinate facility improvement projects, renovations, or refurbishments in collaboration with internal stakeholders and vendors.
Track project timelines, documentation, and deliverables.
Emergency Preparedness & Response Assist with the development and implementation of emergency response and business continuity plans.
Act as a point of contact for facility-related incidents, service disruptions, or after-hours emergencies as needed.
Staff & Stakeholder Coordination Provide day-to-day coordination and task support for on-site maintenance or custodial staff.
Communicate effectively with employees regarding facility updates, service interruptions, or planned maintenance.