Facilities Support Services Coordinator

Mayo Clinic • Eau Claire, WI

297d • $22 - $32 • Onsite

About The Position

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You'll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Requirements

• HS diploma or GED and three years' relevant experience or an Associate's degree in a related field with one year relevant experience.
• Previous experience in supporting facilities, design, property management or construction environment preferred.
• Experience must include meeting management and utilization of business-related software.
• Ability to handle many activities and challenges simultaneously with minimal direction.
• Demonstrated experience with finances and account reconciliation.
• Demonstrated database management and experience with spreadsheets.
• Demonstrated oral and written communication and interpersonal skills.
• Demonstrated organizational skills and ability to prioritize.

Responsibilities

• Coordinate Facilities and Campus Management/Operations contractual and financial obligations.
• Serve as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed.
• Act as the contractual liaison with outside contractors or vendors.
• Maintain current and accurate documents of contracts or related projects or engineering process documentation.
• Ensure proper review and payment of invoices for contracts, services, and utilities.
• Prepare monthly and ad hoc financial, contract, utility or service expense reports.
• Coordinate project occupancy process and implementation.
• Direct plan distributions, submittals, transmittals, compliance or regulatory forms, RFI logs, project close out process.
• Schedule meetings and walkthroughs, and develop and distribute meeting minutes and materials.
• Write and distribute project institutional communications as directed by PMs.
• Manage and maintain calendars for Facilities & Campus Management/Operations.
• Serve as a resource and/or trainer for applicable technology systems.
• Relay technical information to service technicians, equipment vendors, and others.
• Open and close work orders, and maintain an accurate equipment inventory.
• Perform queries in the database, provide standard reports to customers and managers.
• Utilize spreadsheets, graphs, charts, and other applications to analyze and present data.

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

What This Job Offers

• Job Type: Full-time
• Industry: Hospitals
• Education Level: High school or GED