Facilities Supervisor II (Small Office)

Worley-posted 4 months ago

Full-time • Entry Level

Remote • Billings, MT

Professional, Scientific, and Technical Services

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Act as office management lead for Billings, MT small office location (with remote support to Bismarck, ND sister office). Key responsibilities surround supervision/ facilitation of all property maintenance (including liaison with property owner), coordination/ management of team member's individual safety requirements for client site badging in 3rd party systems, management of necessary job safety supplies, administrative tasks to support project teams, and facilitation/escalation of necessary IT tickets and support with remote IT teams.

Liaise with local team members on an ongoing basis to ensure that all building maintenance issues are being reported and resolved in a timely manner.
Coordinate any items needing attention with property owner and his preferred local contractors and supervise work is completed satisfactorily.
Act as primary communicator with property owner and build key relationship.
Perform and document bi-monthly inspections.
Compile annual Excel facilities budget for Billings and Bismarck offices.
Coordinate with US West Facilities Manager.
Control and report on monthly facilities and supplier expenditure.
Review and enter all invoices via ticket to Accounts Payable in a timely manner.
Organize and place orders for any needed office/ bathroom supplies, break room snacks, kitchen supplies, etc.
Coordinate social functions (potlucks, holiday gathering, etc.).
Identify any facilities issues highlighted requiring further investigation.
Develop for approval and/or manage the expenditure of maintenance projects within budget.
Ensure that floor plans are updated.
Assist in the development and implementation of strategies to keep building safe.
Maintain office and responsibilities in the most cost-efficient manner.
Ensure furniture meets needs of staff and is maintained and ergonomic.
Work with the local Operations/Portfolio Director to manage the staffing forecasts against available space.
Provide appropriate planning solutions to senior management for future office requirements/moves.
Manage building security system.
Inspect building cleaning and communicate with cleaning company.
Maintain company cars.
Maintain laser scanning equipment.
Assist with coordination of telephones; communications; conference room IT equipment; photocopiers, etc.
Facilitate IT tickets to assist team members.
Monitor status of IT issues and act as onsite conduit to help desk/IT.

HS Diploma or equivalent GED.
Multi-tasking across a myriad of responsibilities is required.
Excellent planning, organizational and communication skills.
Strong senses of initiative, accountability, judgment.
Strong sense of confidentiality desired.
Efficient and able to multi-task and proactively manage change.
Effective relationship building skills.
Highly competent in MS Office Suite.

Previous experience in the same or similar role, including experience in office/facilities management position.

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Facilities Supervisor II (Small Office)

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