Facilities Specialist (Secretary) | 40 hours a week | Facilities

Southeast Iowa Regional Medical Center•Fort Madison, IA

10h•$17

About The Position

A Brief Overview The Facilities Specialist provides assistance and support by maintaining work orders, preventative maintenance systems, door security systems, ID badge system, signage, inventories, policy and procedure manuals, files and records. This position coordinates calls, appointments and meetings for the department; generates maintenance and and prepares periodic reports. This position is key in the coordination of the department. What you will do Provide customer service to internal and external customers while managing calls, emails, and inquiries from all that we serve. This includes delegating work to the proper work group and informing leaders of work requests. Manage the departments computerized maintenance management software by inputting data for new equipment, retiring old equipment, and updating maintenance activities in the system. Create workorders for requests from internal and external customers. Provide administrative support to departments by drafting correspondence, preparing reports, managing documents, and coordinating communications. Manage schedules, arrange meetings, preparing agendas, setting up media equipment, taking meeting minutes, and coordinating the activities during the meeting. Submit material and supply requests to maximize efficiency with completion of daily work and projects. Also research suppliers, products and vendors to get the best product for the best price and in a timely manner. Process invoices and requisitions as well as gather financial data for leaders within the department. Coordinated activities within the department such as special departmental meetings and recognition events.

Requirements

H.S. Diploma or General Education Degree (GED) or equivalent (preferred)
1-3 years one to three years related experience (preferred)
Familiarity with building and grounds maintenance.
Ability to work with the computerized maintenance management system for Facilities.
Clerical skills such as computer experience.
Proficient in Microsoft products including Word, Excel, etc.

Responsibilities

Provide customer service to internal and external customers while managing calls, emails, and inquiries from all that we serve.
Delegate work to the proper work group and informing leaders of work requests.
Manage the departments computerized maintenance management software by inputting data for new equipment, retiring old equipment, and updating maintenance activities in the system.
Create workorders for requests from internal and external customers.
Provide administrative support to departments by drafting correspondence, preparing reports, managing documents, and coordinating communications.
Manage schedules, arrange meetings, preparing agendas, setting up media equipment, taking meeting minutes, and coordinating the activities during the meeting.
Submit material and supply requests to maximize efficiency with completion of daily work and projects.
Research suppliers, products and vendors to get the best product for the best price and in a timely manner.
Process invoices and requisitions as well as gather financial data for leaders within the department.
Coordinated activities within the department such as special departmental meetings and recognition events.

Benefits

Competitive base pay
Matching retirement programs
Health, Dental and Vision plans
Health Savings and Flexible Spending Accounts
Employee discounts including car rental, cell-phone plans
Employer-paid, Long-Term Disability, Life, and AD&D
Paid time off (PTO)
Education Assistance Program
Employee Assistance Program
Employee Referral Bonus Program
Discounted cafeteria meals
Paid Parental Leave
Employee Service Recognition program
Voluntary plans including: Life, AD&D, Short-Term Disability, Critical Illness, Accident, Insurance, and Hospital Indemnity