Facilities Representative

Penn State University • Ferguson Township, PA

25d

About The Position

The College of Agricultural Sciences (CAS) is comprised of 9 departments, occupying approximately 950,000 assignable square feet in 100+ buildings both on and off the University Park campus. The Facilities Representative will be primarily responsible for facilities-related activities associated with the Ag Administration Building and other buildings occupied by the college. This position is an essential component of the CAS Facilities team in that it contributes to its day-to-day operations and functions autonomously in the absence of the Director of Facilities. The functions of this position impact not only Ag Administration occupants, but the College and University as well, as it works closely with professionals across campus to support various projects, programs, work orders, and events. This position serves as the primary contact to many constituents across the University and the College, including OPP, EHS, ENCS, IT, Transportation Services, and Finance and Business Operations. This individual will report to the CAS Director of Facilities and will be responsible for stewardship of day-to-day facilities activities, including:

Requirements

• Associate Degree
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• None
• Employment with the University will require successful completion of background check(s) in accordance with University policies.
• This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
• Applicants must be authorized to work in the U.S.

Responsibilities

• Serve as the primary point of contact and liaison between the Office of Physical Plant (OPP) and the College of Ag Sciences to coordinate, facilitate, and negotiate the progression of work assignments, emergency maintenance, and utility shutdowns to minimize impacts on college operations.
• Investigate and resolve facilities-related issues. Identify areas for improvement and interact with internal and external constituents to troubleshoot issues and propose and implement solutions.
• Assist with the coordination of renovation and construction projects for the College, including decision-making and communication with project managers and outside contractors.
• Work with OPP, ENCS, College IT, and external constituents to coordinate office and lab moves, the impact of renovations, and space reassignments.
• Submit and monitor work order requests through Maximo.
• Attend Job Conferences and monthly meetings with the CAS Facilities Team, OPP project managers, and Area Supervisor as needed.
• Assist with monitoring and reviewing the facilities' budgets and financial transactions.
• Serve as the Department’s facility access coordinator in the processing of key and access requests, lock changes, and card access installations.
• Serve as backup to the Facilities Administrative Assistant in managing the College's utilization of the CollegeNET Reservation system.
• Maintain, update, and assure the accuracy of space utilization data in the Facilities Information System (LionSpace FIS) for space assigned to the Departments.
• Serve as backup to the Facilities Administrative Assistant in assisting the University Parking Office and the Department with departmental permit allocations, special requests, and parking issues.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees