Facilities & Real Estate Manager

Mental Health Systems, Inc.-posted about 1 month ago
Full-time • Mid Level
San Diego, CA
101-250 employees
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The Facilities & Real Estate Manager is responsible for managing the company’s facilities operations and real estate portfolio, with a primary focus on lease administration, transaction execution (including exits), operational reliability, and construction oversight. This role ensures safe, compliant, and cost-effective workplaces while supporting strategic planning for future growth.

  • Administer all leases: track critical dates, ensure compliance with terms, and manage renewals, expansions, and terminations.
  • Lead lease negotiations for new sites and renewals, including rent structure, TI allowances, and restoration clauses.
  • Manage exit transactions: coordinate decommissioning, landlord walkthroughs, and vendor closeouts.
  • Maintain accurate lease records and provide reporting to leadership.
  • Act as Owner’s Representative for renovations, tenant improvements, and facility upgrades: manage scope, schedule, budget, and risk.
  • Oversee design reviews, permitting, and compliance with building codes and safety standards.
  • Coordinate move-in and post-occupancy evaluations.
  • Oversee preventive maintenance programs for building systems (HVAC, electrical, life safety).
  • Manage work order process and vendor performance through CMMS; ensure SLA compliance.
  • Ensure regulatory compliance (OSHA, fire/life safety) and maintain emergency preparedness plans.
  • Optimize service contracts for janitorial, security, landscaping, and other facility services.
  • Develop and manage operating and capital budgets for facilities and real estate.
  • Provide monthly reporting on lease obligations, maintenance KPIs, and project status.
  • Support long-term capital planning for building lifecycle needs.
  • Partner with Finance, Legal, and business units to align real estate decisions with organizational goals.
  • Select and manage vendors; enforce SLAs and performance scorecards.
  • Maintain strong relationships with landlords, brokers, and contractors.
  • 7+ years in facilities management and/or corporate real estate with multi-site responsibility.
  • Experience negotiating leases and managing transaction processes.
  • Proven track record as Owner’s Rep or project manager for construction/renovation projects.
  • Strong knowledge of compliance standards and building systems.
  • Proficiency with CMMS and KPI-driven operations.
  • Certifications: IFMA CFM/FMP, BOMI RPA/FMA, PMP, LEED GA.
  • Familiarity with IWMS/CMMS platforms and space planning tools.
  • Experience with sustainability initiatives and energy management.
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