Facilities Project Manager

Case Western Reserve University • Cleveland, OH

67d • $56,395 - $71,340

About The Position

Working under general direction of the Assistant Vice President of Construction, the Facilities Project Manager manages projects that support the goals and objectives of the Department of Facilities Services and the mission of the Case Western Reserve University. In collaboration with the Campus Planning & Facilities Management (CPFM) departments of Construction, Facilities Services, and Planning & Design, define and manage project scope, budget, schedule, and administer the contract documents prepared by design professionals. Projects primarily involve a scope which focuses on roofs, facades, structural repairs, and interior renovations.

Requirements

• 7 years of experience managing construction or construction administration and familiarity with the complete project cycle. Project Management experience must be for projects $25,000 to $10 million total project cost.
• Bachelor's degree preferred.
• Knowledgeable of building components and systems.
• Excellent verbal, written and interpersonal communication skills. Ability to interact with colleagues, supervisors, and customers face to face.
• Time management and prioritization of tasks. Ability to meet consistent attendance.
• Presentation skills, professionalism, and organization of data.
• Strong ability to resolve conflict.
• Proficient with Excel, Microsoft Office, critical path-method scheduling, project management software, and Outlook and Google email software. Enhanced computer skills preferred.
• Ability to manage multiple projects and disciplines simultaneously essential.
• Strong ability to work with minimal supervision.
• Ability to work with and maintain confidential information.
• Working knowledge project planning, preconstruction, project development, design and construction process and construction contracts; ability to read and understand blueprints and technical specifications.
• Knowledge of building components and systems including, but not limited to roofs, facades, interiors, fire protection, security, and communication systems.
• Strategic planning, analysis, and implementation; able to proactively review cost, schedule, and quality consideration and make decisions to provide the best value to the university. Proactive solution-oriented thinking to address technical problems.
• Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
• Ability to meet consistent attendance.
• Ability to interact with colleagues, supervisors, and customers face to face.

Nice To Haves

• The following are preferred disciplines: construction management, engineering, mechanical, superintendent, trade lead or similar discipline. Additional certifications, training, seminars and coursework in construction practices, building codes, safety, project scheduling, cost estimating, licenses and the like.
• Preference for laboratory experience, specialized healthcare construction, utilities, and commercial construction experience.

Responsibilities

• To the extent assigned, develop the scope, assist in the planning, manage the design, and administer the construction process simultaneously for multiple projects each ranging in size from $25,000 to $2 million. Develop preliminary and final schedules, and budgets in collaboration with the Assistant Director of Facilities Services and Assistant Vice President for Facilities Services. Provide recommendations and assist in the selection of the design professional(s), communicate project scope, design intent and budget, negotiate fees, oversee the design, assure appropriate review of the design by the Assistant Director of Facilities Services, assure the development of appropriate bidding documents, and manage the bidding process. Coordinate contract execution with the Office of Business and Finance. See that appropriate minutes of meetings are kept and communicate, in writing, with the design professional as appropriate. Authorize all expenditures to design professionals in accordance with university policies and procedures and agreements (contracts); maintain project records; monitor the project schedule, budget and cash flow. If discrepancies arise, determine their legitimacy and whether or not alternative less expensive measures exist, discuss with appropriate design professional on the project, notify Assistant Vice President with potential corrective measures. Review drawings and specifications prepared by design professionals to become familiar with the project and to assure compliance with university standards.
• Facilitate pre-bid presentations, walk-throughs, and planning meetings in coordination with the design professionals and all prospective bidders. Answer contractor questions, or seek answers to questions with appropriate individuals, and communicate these answers in writing. Seek competitive pricing and price reasonableness for all services. Receive and evaluate bids in conjunction with the Assistant Director. Coordinate contract execution with the office of Business and Finance. Communicate status of project award to bidders as appropriate. On occasion, identify, specify, bid, develop and issue purchase orders for all materials, labor and services to be directly purchased by the Department of Facilities Services. Coordinate the delivery of these items with the project schedule and the contractor(s) working on the project. Ensure that the project requirements (applicable local, state and federal codes as well as other constraints imposed by funding agencies) are met.
• Oversee the construction process for multiple projects to confirm compliance with contract documents, university requirements, and construction schedules, and the maintenance of a safe work site. Coordinate activities with adjacent areas and organizations, and to minimize disruptions to university operations. Regularly inspect each construction site on campus to assess contractor's compliance with contract documents, workplace safety, adherence to project schedules, quality of the work, and to understand and resolve problems. As changes to the work become necessary including changes in scope, schedule or budget, identify impact and communicate all relevant information to the Assistant Director, Assistant Vice President, end users, affected parties, and appropriate departments. Coordinate equipment shutdowns and other construction project disruptions of university services with Facilities Services and appropriate departments. This will require research and communication within the campus community to anticipate user needs and planned disruptions of ongoing operations. Arrange for the participation of other campus staff as appropriate including facility managers, and facilities trades, and end users. Review and approve all Applications for Payment and invoices. Verification of the Application for Payment shall be reviewed in comparison to the contract documents. Ensure the cost charged to the university is fair and reasonable. Assure all work billed has been completed. Ensure applications for payment have been reviewed by the design professional in a timely manner. Manage procurement including project requisitions. Facilitate a smooth transition from design, to construction to completion. Acquire from contractors and coordinate the transfer of all closeout documentation (including but not limited to, warranties, shop drawings, submittals, and as-built drawings) to appropriate departments. Verify that the university has received all deliverables identified in the contract. Ensure that during the project and at completion user department(s), including Facilities Services, Environmental Health and Safety, ITS, and Campus Services departments are familiar with the work so that they may be able to use and maintain the project. Should post-construction problems arise, identify issues, and discuss appropriate corrective measures with the appropriate design professional and contractor(s). Report issues with cost or time implications to the Assistant Vice President.

Benefits

• Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees