Global Operations - Facilities Professional
About The Position
The Facilities Professional supports the day-to-day operations of the Nashville office, helping to provide a safe, efficient, and well-maintained workplace for employees and guests. Reporting to the Facilities Lead, this role assists in facilities operations, space planning, office moves, vendor coordination, and internal event execution. This position requires a service-oriented, highly organized individual who is comfortable working in a fast-paced environment and supporting multiple priorities. The Facilities Professional will play an important role in maintaining operational excellence while providing responsive, high-quality workplace support.
Requirements
- 3–5 years of experience in facilities, office management, workplace operations, or a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with facilities or space planning software preferred.
- Ability to coordinate vendors and track multiple tasks simultaneously.
- Basic understanding of building operations and office infrastructure preferred.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong follow-through.
- Ability to prioritize and manage multiple tasks.
- Strong customer service mindset.
- Adaptability in a dynamic, fast-paced environment.
- Professionalism and composure under pressure.
- Experience supporting office moves, vendors, or workplace events preferred.
- Experience in a corporate or fast-paced office environment preferred.
Responsibilities
- Support the Facilities Lead in the day-to-day operation of the Nashville office.
- Assist with facilities-related projects, improvements, and office enhancements.
- Help coordinate space planning efforts and office moves to ensure efficient use of space.
- Maintain seating assignments and support updates within space planning systems.
- Utilize the Facilities department software to manage and track work orders and tasks.
- Conduct routine office walkthroughs to identify maintenance or operational needs.
- Assist in ensuring all office moves and new hire setups are completed accurately and on time.
- Coordinate with building management and vendors for deliveries, maintenance requests, and compliance documentation.
- Assist with vendor coordination, supply ordering, and service scheduling.
- Support invoice processing, P-Card reconciliation, and expense tracking.
- Help maintain the guest office calendar and shared space scheduling.
- Assist in tracking facilities-related expenses and supporting budget oversight.
- Support the planning and execution of Nashville-based internal events.
- Coordinate with internal stakeholders and external vendors to ensure facilities readiness for events.
- Assist with event logistics, including room setup, catering coordination, equipment needs, and breakdown.
- Provide on-site support during events, including occasional after-hours or weekend coverage as needed.
- Help ensure the office environment meets company standards during events and executive visits.
- Assist the Facilities Lead in preparing reports on facility operations, maintenance activities, and event support.
- Help maintain weekly activity reporting and departmental metrics.
- Track occupancy updates and support space utilization reporting.
- Provide administrative and operational support for project updates and leadership reporting.
- Provide professional, responsive service to employees and guests.
- Handle requests and operational issues with professionalism and composure.
- Build positive working relationships across departments.
- Identify opportunities to improve processes and workplace efficiency.
- Perform additional projects and duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
