Facilities Planner Manager

J. Paul Getty Trust, The • Los Angeles, CA

56d

About The Position

We are seeking a highly organized and communicative Planner Manager within the Capital Project team to support the early phases of project development, including concept, programming, and design. This role is ideal for someone with experience managing planning activities and coordinating diverse teams through the initial stages of project delivery. The successful candidate will be responsible for scheduling, documentation, and stakeholder coordination across multiple projects. Strong communication skills, attention to detail, and the ability to drive clarity in complex discussions are essential.

Requirements

• Bachelor’s degree in Architecture, Design, Planning, Project Management, or a related field.
• 3 to 5 years of professional experience in planning, project coordination, or project management—ideally within the built environment or creative industries.
• Proficiency with scheduling and productivity tools (e.g., MS Office, Excel, Power Point, Miro Boards)
• Excellent verbal and written communication skills, including experience taking and distributing high-quality meeting notes.
• Strong organizational skills with attention to detail and follow-through.
• Comfortable working with multiple stakeholders and managing competing priorities.

Nice To Haves

• Familiarity with design processes and terminology is highly desirable.
• Experience in design-led environments (e.g., architecture, urban planning, interior design, etc.) is a plus.
• Knowledge of industrial design and architectural practices, including life/safety and ADA regulations
• Experience in concept development or space programming
• Experience reading and understanding architectural, structural and MEP plans.
• Ability to interpret and track stakeholder needs and programmatic requirements
• Familiarity with collaboration platforms (e.g., Miro, Slack, Teams)
• A proactive, solutions-oriented mindset with a collaborative approach
• Experience with developing Masterplans, conceptual programming documents
• Preparing stakeholder workshops and documenting findings.
• Preparing presentation documents, summaries, meeting outcomes

Responsibilities

• Meets with departments within Getty and outside consultants to coordinate project designs and scope
• Tracks projects’ early phases from concept through construction documents.
• May lead or represent discipline in interdisciplinary projects
• Develops cross-functional and/or cross-entity partnerships and initiates new and productive internal and external alliances. Builds consensus, encourages two-way feedback, and acknowledges contributions of others
• Gathers design requirements and specifications.
• Provides options for solutions to a wide range of difficult problems
• Coordinates with other Getty departments to incorporate their systems’ needs, such as Getty Digital and Getty Security.
• Knowledge of industrial design and architectural practices, including life/safety and ADA regulations
• References and researches emerging approaches as well as established practice standards and/or policies
• Coordinates and creates meetings for working groups and focus groups.
• Takes notes and organizes project folders to document decisions.
• Creates schedules and coordinates with other in-house project managers and outside consultants.
• Drafts, reviews and proofs RFP and RFQs.

Benefits

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees