Facilities Operations Specialist

Stanford University • Stanford, CA

76d • $112,502 - $127,000

About The Position

Stanford Libraries is seeking a full-time Facilities Specialist 3 to join the Facilities & Planning department. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives. Perform specialized, diverse work activities and oversee larger complex buildings for Stanford libraries. Coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems with unique and diverse requirements while possessing high integrity and work ethic. This is an individual contributor role.

Requirements

• Bachelor's degree and five years related, demonstrated technical facilities management experience.
• Analytical skills to analyze and track complex space, equipment, and financial data.
• Interpersonal skills and mature judgment required to interact effectively with a broad range of people.
• Ability to coordinate and manage multiple projects with competing priorities.
• Working knowledge of Mechanical, Electrical and Plumbing (MEP) systems.
• Ability to read and interpret blueprints/floor plans.
• Working knowledge of Continuous Improvement concepts (CIP).
• Working knowledge of applications such as Excel, Word, PowerPoint, Project.
• Experience working with internal and external vendors and contracted services.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste.

Nice To Haves

• Ability to assess and diagnose issues related to incidents.
• Demonstrate Customer Services through communication and responsiveness.
• Communicating effectively through written and verbal methods.
• Critical thinking & Problem-Solving by identifying, analyzing, and understanding problems.
• Adaptability to navigate unforeseen circumstances.

Responsibilities

• Serve as property operations and maintenance point of contact for facilities' issues in multi-faceted spaces.
• Initiate work requests, monitor completion; manage maintenance and renovations budget.
• Coordinate and monitor routine maintenance services completion including waste streams, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment.
• Perform condition assessments, conduct inspections, review asset data, analyze performance, prioritize findings, and report results.
• Identify and establish preventive maintenance; coordinate optimization, analyze data and provide recommendations.
• Coordinate, direct, inspect and approve contract work for third party vendors.
• Support property administration by troubleshooting, tagging, data entry & inventory.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records.
• Complete project coordination by performing the assigned tasks within department projects.
• Serve as safety management coordinator by correcting identified safety issues, performing root cause analysis.
• Develop and conduct safety training and/or new employee facility orientation.
• Provide back-up support to the Sr. Facilities Manager overseeing mail services, shipping, and delivery.
• Coordinate space management and planning activities including analyzing moves for minimal disruption.
• May oversee and supervise assigned staff engaged in supporting the physical environment and building systems.

Benefits

• Career development programs, tuition reimbursement, and course auditing.
• Superb retirement plans, generous time-off, and family care resources.
• Health care benefits and fitness classes at world-class exercise facilities.
• Free commuter programs, ridesharing incentives, discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree