Facilities & Operations Coordinator

University of Maryland, Baltimore-posted 3 months ago

$55,000 - $63,000/Yr

Full-time • Entry Level

Baltimore, MD

5,001-10,000 employees

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The University of Maryland, Baltimore School of Pharmacy (UMSOP) is seeking to hire a Facilities & Operations Coordinator within the Deans Administration’s department of Facilities & Laboratory Services. Under general supervision of the Director of Facilities and Laboratory Services, the Facilities & Operations Coordinator will perform an array of duties related to providing assistance and coordinating facility operations in a laboratory environment. The coordinator will be responsible for conducting routine inspections of the School of Pharmacy and its three (3) annex buildings on campus. Using a predefined list of designated rooms and areas, the coordinator will ensure supplies and equipment are maintained and kept in good working order; promptly identifying any issues. Upon determining the necessary actions, the coordinator will initiate and submit work orders into the campus’ Workplace Management System to ensure timely resolution of facility operational needs. Note: This position will not be responsible for performing laboratory research.

Assists with monitoring School of Pharmacy Buildings.
Facilitates repairs for items such as lighting, flooring, signage, pest control, energy systems, and general maintenance & repairs.
Coordinates associated vendor activities.
Logs maintenance requests, keeps detailed records, and assists in tracking progress on work orders.
Maintains facility records.
Supports biannual inventory.
Assists with monitoring the operation of facility and systems such as heating, ventilation, pumping, and structural.
Responsible for coordinating facilities, events, and/or property with the University campus.
Ensures facilities maintenance work follows safety standards, conforms to specifications, and that work orders are tracked and completed.
Provides general assistance in inspection of facility usage in order to maintain efficient operations.
Coordinates resolution of all interior and exterior installations, renovations, improvements, service contracts, and maintenance needs, especially those impacting life & safety.
Provides general assistance in conducting facility site inspections to ensure first-rate condition and maintenance of properties.
Ensures supplies and equipment are maintained and kept in good working order.
Identifies and reports issues or changes.
Coordinates events and/or facility usage to ensure client satisfaction through consistent delivery of quality and service.
Confers with clients before, during, and after events maintaining a positive relationship and responds to inquiries and requests.
Communicates with relevant internal departments, subcontractors (building maintenance or vendor) regarding the specific needs of the client, both in planned or emergent situations.
Coordinates the pre-event, event, and post-event workload to include security plans, setup reviews, switch-overs, vendor deliveries, custodial attention, staffing, and A/V production.
Manages the integrity of the office and unit rooms.
Identifies, recommends, and facilitates the services needed for space planning, moves, change requests for space, furniture or equipment.
Identifies and procures the necessary services and equipment to ensure that physical office spaces on campus meet the needs of the department.
Monitors equipment maintenance and supply inventory, and ensures delivery of supplies and equipment.
May coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department.
Performs other duties as assigned.

Bachelor's degree.
Experience in the field of Facilities Operations or General Services preferred.
Knowledge of position requirements.
Knowledge of all applicable requirements, regulations, and laws.
Skill in effective use of applicable technology/systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
Ability to work cooperatively with others and independently.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Basic proficiency using computers and software.
Skill in ability to establish and maintain effective working relationships.
Ability to communicate effectively both orally and in writing.
Ability to follow directions; to read, comprehend and apply OSHA/MOSHA requirements.
Ability to perform extensive standing, walking, climbing and frequent heavy lifting.
Ability to wear and work in personal protective equipment.

Comprehensive benefits package prioritizing wellness, work/life balance, and professional development.
Participation in a retirement program (pension or optional retirement plan/ORP).
Generous PAID leave package including over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time.
Comprehensive health insurance.
Professional learning and development programs.
Tuition remission for employees and their dependents at any University System of Maryland school.
Flexible work schedules and teleworking options.

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