Facilities Operations Coordinator

Origin Bank•Ruston, LA

44d

About The Position

Operates and maintains facilities ticketing software and equipment programs; timely and accurately processes facilities invoices; assists facilities with event setup and takedown, office relocations, and other miscellaneous facility operations; acts as a backup to facilities and purchasing personnel by performing the following duties:

Requirements

High school diploma or general education degree (GED).
Industrial Engineering Degree/Maintenance certifications or 3-5 years of equivalent work experience.
To perform this job successfully, an individual should have knowledge of the Internet, Outlook, Microsoft Word and Excel. Ability to use basic office machines. Ability to operate postage machine, mail folding and inserting equipment, printers and other office equipment. Ability to learn bank-specific software such as MPC, IBS, ADP, etc.
Ability and judgment to interact and communicate appropriately with other employees, customers and supervisor. Ability to serve customers, both internal and external, (community/public) in a manner that will reflect superior customer relations and enhance the overall marketing effort of Origin Bank.

Responsibilities

Maintains and updates assets in facilities ticketing software as information as provided.
Assists with the day-to-day creation and completion of work orders and accurately assigns them to individual assets.
Assists in the tracking and ordering of facilities parts stored at each location.
Creates and develops reports as needed through ticketing software.
Coordinates with facilities vendors to ensure invoices are received in a timely manner.
Accurately attaches invoices to work orders and work requests.
Timely process and send invoices for payment in Concur.
Assists with booking and scheduling of Origin Bank events, includes collecting and filing event forms.
Works with the purchasing manager and helps with all duties including: purchasing bank inventory, maintaining purchasing portal, contacting and working with purchasing vendors, processing bank invoices, researching items for departments, and completing month end reports, etc.
Assists the purchasing manager with warehouse duties such as; pulling shirt orders, pulling items from shelving, receiving packages, etc.
Assists the purchasing manager with the mailroom duties including: picking up and sorting mail by department, processing FedEx packages, maintaining mailroom equipment, and going on weekly mail runs.
Assists the Facilities Operations Manager as needed.