Facilities Operations and Dock Associate

Samuel Merritt University•Oakland, CA

1d•$22 - $23

About The Position

The Facilities and Dock Operations Associate is responsible for the coordination and execution of daily incoming and outgoing mail operations, including USPS, FedEx, UPS, and internal mail. This role also oversees the efficient operation of the Facilities loading dock, including receiving, inspecting, and distributing deliveries. This position ensures accuracy, security, and timely handling of packages and supplies in support of organizational needs

Requirements

High school Diploma or GED required.
1+ years of experience in the mailroom or shipping/receiving.
1+ years of experience with mail processing equipment and shipping software (e.g., Pitney Bowes, FedEx ship Manager).
Strong Organizational and time Management skills.
Excellent customer service skills.
Knowledge of unites States Post office regulations.
Ability to understand and follow security and confidentiality guidelines.
1+ years of experience in computer operating skills; Microsoft Office, Outlook, calendar.
Flexible day-to-day changes and ability to support immediate requests.
The ability to lift, carry, and pull objects weighing up 75 pounds regularly.
Ability to travel from floor to floor, 10- stories via stairs or elevator.
Frequent standing and walking for extended periods of time.
Ability to bend, stoop, kneel, crouch, and climb stairs as needed.
Comfortable working in varying temperature conditions, including being exposed to outdoor weather at the loading dock.

Responsibilities

Loading Dock Operations Receive and inspect incoming deliveries for accuracy and condition.
Log deliveries and communicate with departments for pickup or delivery.
Maintain a clean and safe dock area, adhering to all safety protocols.
Coordinate with vendors and delivery personnel to manage dock traffic flow.
Perform additional duties as assigned Mail Coordination Receive, sort, and distribute incoming mail and packages to departments.
Prepare and process outgoing mail, ensuring correct postage, and packaging.
Coordinate bulk mailings, including printing, labeling, and scheduling pickups.
Maintain accurate records of mailroom activities and postage usage.
Consult with postal and delivery services to resolve issues or delays.
Orders and stocks mailing supplies, postage, envelopes, and boxes.
Event Planning Support: Assist in coordinating logistics for campus events, including academic, student life, and administrative functions.
Setup & Breakdown: Oversee and participate in physical setup and teardown of event spaces, ensuring proper placement of furniture, equipment, signage, and technology according to event requirements.