Facilities Manager, Marin

Side by Side•San Anselmo, CA

6d•$85,000 - $95,000•Onsite

About The Position

The Facility Manager is responsible for implementing and managing the agency’s property and risk management protocols in compliance with state and federal regulations, relevant accreditation standards and best practices. The Manager is responsible for the preservation, repair, maintenance and sublease/facilities usage of the San Anselmo campus and for ensuring health and safety of such property for the students, staff and visitors. The Manager supports the CFO in the review, analysis and management of other projects related to property and risk management. In addition, the incumbent in this position is designated as the Agency’s Safety Officer, responsible for implementing and monitoring the Agency’s Safety Management Plan, and for developing and promoting a healthy and safe environment for all employees, clients, and visitors. As Safety Officer, the Facility Manager is authorized to take immediate corrective action when conditions exist that pose an immediate threat to life or health or risk of damage to equipment or buildings.

Requirements

Bachelor’s Degree in Facilities Management, Mechanical Engineering, Business Administration, or a related field.
Minimum of 5 years facility management experience, with at least 2 years in a leadership role.
Working knowledge of federal, State, and local building codes, systems, and safety practices, including OSHA.
Ability to repair and maintain mechanical systems.
Knowledge of HVAC, pumps, pneumatics, and fire protection systems.
High emotional intelligence and collaborative leadership skills, including the ability to address conflict.
Excellent written and verbal communication skills.
A valid California driver's license, personal automobile for use on the job, insurable by SBS’ insurance policy based on DMV record and personal vehicle insurance.
California Department of Justice and FBI fingerprint clearance.

Nice To Haves

Experience working in a nonprofit environment, with direct health and safety, risk management, project management and/or property management experience preferred.

Responsibilities

Lead and develop a facilities team, including hiring, training, task delegation and performance monitoring.
Oversee campus budget with regard to maintenance and facility related expenditures.
Oversee construction and renovation projects on campus, and assists other program managers elsewhere, to improve efficiency and to ensure that facilities meet environmental, health, safety and security standards, and comply with government regulations.
Manage all routine and preventative maintenance and repair of machinery, equipment, electrical, fire and mechanical systems on the San Anselmo campus.
Manage all janitorial and landscaping work on the San Anselmo campus.
Order and maintain records for all Maintenance Department supplies.
Maintain and ensure continued Health Department permitting of the Pool and Commercial kitchen on campus including obtaining and maintaining Food Service Manager certification.
Define, implement, and monitor preventative maintenance tasks to ensure reliability and operational efficiency.
Manage contractor services, including project scoping, bidding, and final inspections.
Act as landlord of the San Anselmo campus for sub-leased premises and usage of the facility by non-Agency users.
Develop and maintain policies and procedures for the preventative, routine, and emergency maintenance of all Agency vehicles. Reviews and archives vehicle maintenance records, recall work, and all safety inspection checklists. Responsible for the documentation of all vehicle registration and insurance.
As Safety Officer for the San Anselmo campus, work with the Health & Safety Committee, Agency leadership, supervisors, and staff to implement the Safety Management Plan in order to provide a physical environment free of hazards, manage staff activities to minimize the risk of human injury, and protect employees, clients, and the public from injury.
Work with Agency leadership, supervisors, and staff to conduct proactive risk assessments to prevent injuries or harm to clients, staff, and visitors, and to ensure that all safety risks are evaluated and abated according to the Agency’s Safety Management Plan.
Oversee the implementation of the Fire Safety Plan, the Hazardous Materials and Waste Management Plan, the Security Management Plan, and the Utility Management Plan.
Develop, implement, and maintain risk management policies and procedures to fulfill the mission and strategic goals of the organization while complying with state and federal laws, relevant accreditation standards and best practices related to safety and risk management, and for the collection and analysis of risk related information.
Ensure that risk management, and property and administrative records are created, documented, and maintained by the agency in a manner that complies with applicable laws, contracts, industry standards and SBS best practices.
Provide guidance and assistance to programs to meet overall property and risk management regulatory standards in leased facilities.

Benefits

3 weeks of paid vacation for F/T employees increasing to 4 weeks of vacation after 2 years of service
2 weeks of sick leave for F/T employees.
10 paid holidays per year and 1 Self-Care Anniversary Day each year
99% employer-paid Medical for F/T employees including platinum level Kaiser Permanente insurance or Anthem options
Dental and Vision Insurance
Long Term Disability insurance up to $9,000 per month, plus $50,000 Life and AD&D insurance
403b Retirement Plan
Professional development and other learning opportunities including unlimited access to over 1,000 behavioral health courses online. Side By Side is a Public Service Loan Forgiveness certified employer
FREE Employee Assistance Program including up to 10 complimentary personal counseling sessions per problem, per year for staff and dependents
Employee recognition program with $500 bonus awards
Employee referral bonus of up to $1,000