Facilities Manager

Rhoda ai • Palo Alto, CA

17d

About The Position

At Rhoda AI, we're building the full-stack foundation for the next generation of humanoid robots — from high-performance, software-defined hardware to the foundational models and video world models that control it. Our robots are designed to be generalists capable of operating in complex, real-world environments and handling scenarios unseen in training. We work at the intersection of large-scale learning, robotics, and systems, with a research team that includes researchers from Stanford, Berkeley, Harvard, and beyond. We're not building a feature; we're building a new computing platform for physical work — and with over $400M raised, we're investing aggressively in the R&D, hardware development, and manufacturing scale-up to make that a reality.
You will be the person who makes sure Rhoda AI's physical environment is safe, organized, and ready for whatever the day brings — from a VIP investor visit to a freight delivery to a broken HVAC unit. You'll be the go-to for everything building-related, interfacing with our landlord, vendors, and service providers so the rest of the team can stay focused on building robots.

Requirements

• 3+ years of experience in facilities management, office management, or a similar operations role
• Strong vendor and service provider management — able to communicate clearly, follow up, and hold people accountable
• Familiarity with OSHA / workplace safety requirements and EHS coordination
• Highly organized and proactive; able to manage multiple open items without things falling through the cracks
• Professional and polished when interfacing with VIP guests, customers, or investors
• Comfortable in a hands-on, fast-paced startup environment
• Strong written and verbal communication skills
• Able to access and navigate all areas of the facility, lift 25lbs, and occasionally work off-hours or weekends as required

Nice To Haves

• Experience supporting a lab, hardware, or R&D environment
• Familiarity with building systems (HVAC, access control, security cameras) at a coordination level
• Comfortable with basic technology tools for tracking tasks, orders, and vendor communications
• Experience managing facility transitions or office moves

Responsibilities

• Serve as the primary point of contact for all building systems (HVAC, IT, electrical, plumbing, waste, pest control) — coordinate with the landlord, own vendor management, and own preventative maintenance scheduling
• Coordinate janitorial services and arrange supplemental cleaning as needed (e.g., before important visits or demos)
• Ensure common areas, conference rooms, and lab spaces are clean, organized, and operational at all times
• Track spending and budget for facilities
• Badge and access management, security cameras, and physical security coordination with IT contractor
• OSHA / workplace safety and EHS coordination
• Emergency response readiness and incident management
• Coordinate disposal of batteries and other specialty materials
• Maintain a safe environment for employees, visitors, and contractors
• Manage visitor logistics for demos, VIP visits (customers, investors, partners), and company events
• Ensure conference rooms are properly set up and stocked ahead of important meetings
• Coordinate with internal teams on timing, access, and special requirements for high-profile visits
• Own break room operations: stock snacks, beverages, and kitchen supplies; manage restocking cadence and vendor relationships
• Manage office supplies inventory; anticipate needs and reorder proactively
• Serve as the central point of contact for incoming mail, packages, and freight; sort and route to the appropriate team members
• Coordinate and schedule freight deliveries — direct carriers to the loading dock, communicate with internal teams, and ensure items are properly received and logged
• Manage outbound shipments and courier requests; coordinate with carriers, riggers, and movers
• Own space planning and occupancy management: seating assignments, room allocation, and coordinating internal moves
• Support the logistics of moves and expansions, including coordinating with the landlord, movers, and internal teams on timing and setup

Benefits

• Be the operational backbone of a fast-moving robotics company — your work creates the environment that lets world-class researchers and engineers do their best work
• High ownership from day one in a role that touches every part of the company, with real visibility into what it takes to build a frontier robotics organization
• Join early and grow with us — as Rhoda scales, so does this function

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed