Facilities Management Office Assistant

North Dakota University System•Wahpeton, ND

59d•$38,000 - $46,000

About The Position

Primary responsibilities include coordination of motor pool, customer service, Facilities Management payroll and record support duties. This position is the first point of contact for Facilities Management and will involve contact with internal and external customers to include ensuring contractors are getting correct key access for spaces. This position includes general office duties and requires knowledge of Microsoft Office and professional customer service with exceptional organizational and communication skills and maintain a high level of confidentiality.

Requirements

Must support the mission, vision, and values of NDSCS
Associate's degree in a related field or 2 years of office experience
Strong attention to detail with a focus on accuracy and efficiency
Strong oral and written communication skills
Effective time management and organizational skills
Problem-solving abilities, with the ability to address day-to-day challenges
Ability to manage multiple tasks simultaneously
Self-motivation and reliability
Ability to consistently meet deadlines
Capability to prioritize tasks and projects
Ability to maintain confidentiality and uphold a strong ethical standard
Ability to follow both verbal and written instructions
Comfortable working independently and as part of a team
Ability to operate multiple CMMS computer applications
Knowledge of Microsoft Office
Professional customer service
Exceptional organizational and communication skills
Maintain a high level of confidentiality

Nice To Haves

2 years of office experience
Strong understanding of accounts payable and basic accounting procedures
Proficiency in Microsoft Office

Responsibilities

Coordination of motor pool
Customer service
Facilities Management payroll
Record support duties
First point of contact for Facilities Management
Contact with internal and external customers
Ensuring contractors are getting correct key access for spaces
General office duties

Benefits

comprehensive benefits package that includes single or family health insurance coverage with premiums paid for by the College - with an effective date for new employees the first of the month following the date of hire
basic life insurance
annual and sick leave
retirement plan
tuition waiver
spouse/dependent tuition discount
employee assistance program
life, dental, and vision insurance
flexible spending account
supplemental retirement plans