Facilities Management Manager - Facilities Management - FT - Day

Stormont Vail Health•Topeka, KS

5d•Onsite

About The Position

Responsible for assisting the Director of Facilities Management in managing the overall maintenance and repairs of Stormont Vail Health-owned properties through supervisory personnel, skilled trades, and Maintenance General Mechanics assigned to the operation. Ensures that all Stormont Vail Health facilities are structurally sound, operationally efficient, well maintained, and safe. Manages the regulatory compliance functions for the system. Coordinates continual preparation for all TJC, Environment of Care, Life Safety and OSHA regulatory compliance activities for all locations. Serves as Safety Officer for the system.

Requirements

5 years Facilities leadership experience. Required or 4 years Related facilities experience. Required
Supervisory and administrative skills. (Required proficiency)
Management and administrative skills along with the ability to analyze, delegate, and organize. (Required proficiency)
Exceptional customer service and interpersonal skills. (Required proficiency)
Verbal and written communications skills. (Required proficiency)
Familiarity with Building Management Systems (BMS) and Computerized Maintenance Management Systems (CMMS). (Required proficiency)
Knowledge of and experience in utilizing NFPA 99 and 101; and other NFPA codes. (Required proficiency)
Drivers License - DMV Current Valid Driver’s License and Clean MVR with 3-year baseline and annual MVR review. Required
Certified Healthcare Facility Manager - AHACC Required

Responsibilities

Maintains a safe campus environment by ensuring all Fire Protection Systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps are maintained in accordance with the applicable National Fire Prevention Association (NFPA) regulatory requirements and industry standards.
Ensures all emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times.
Assists the Director of Facilities Management, regarding the improvement of Stormont Vail Health physical facilities by developing long-range plans for upgrading electrical, mechanical, and structural systems and recommending replacement of mechanical shop equipment.
Minimizes institutional liability regarding compliance with federal regulations by interacting with the system to enforce policies, laws, and regulations governing environmental protection, the handling of hazardous materials and hazardous waste, and the use of chemical substances and materials.
Facilitates and fosters a team environment in cooperation with the Facilities Supervisors. Participates in regularly scheduled monthly meetings with Facilities Management staff and Design & Construction Staff.
Serve as the organization-wide Safety Officer and coordinates the ongoing system of information collection and identification of deficiencies and opportunities for improvement. Coordinate activities of the management plans within the Environment of Care and chair the Environment or Care for the system
Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of exemplary customer service and high integrity to all of the staff within Facilities Management. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Contributes to the overall success of the Facilities Management department by performing all other duties and responsibilities as assigned. Lead generation of EOC quarterly reports, annual evaluations, and management plans. Conducts TJC EOC/Life Safety Periodic Performance Reviews. Coordinates EOC meeting agenda, minutes and logistics monthly. Maintains EOC documentation and records. Coordinates EOC Safety Manual Policies and Procedures.
Direct and manage the regulatory compliance functions for the system including the performance of mock surveys, tracer reviews, life safety assessments, and document review for Joint Commission accreditation. Coordinates continual preparation for all TJC EOC/Life Safety regulatory compliance activities for all locations. Provide support to the organization in reviewing complaints from state and/or federal government bodies and advise the organization accordingly.
Oversee operations regarding personnel, hazardous materials, record keeping, and related customer services. Oversee and manage Life/ Fire Safety Program including equipment, regulatory/ compliance audits and training. Creates and disseminates PCRA, ICRA and ILSM documentation for projects. Acts as liaison between facility administration and construction team, providing communication to both and to all teammates at facilities impacted by construction.
Establish regulatory compliance priorities, defining roles and responsibilities, building capacity, and creating systems of accountability. Provide support to senior leadership in setting the strategic and financial direction of regulatory compliance services for the leadership.
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned