FACILITIES MAINTENANCE SUPERVISOR/PLANNER (50080447

HHC•Indianapolis, IN

About The Position

The Facilities Maintenance Supervisor / Planner-Scheduler is a working leader who supervises multi-trade technicians (HVAC, electrical, plumbing, carpentry/paint, locksmith, and general maintenance) and owns planning/scheduling for preventive and corrective work across 50+ facilities. This role triages work orders and calls, builds and manages daily/weekly schedules, coordinates labor, materials, and vendors, and ensures safe, high-quality maintenance operations. The position requires a strong trade background and is intended as a next-step progression from higher-level Maintenance Technician roles.

Requirements

High school diploma/GED.
7+ years multi-trade facilities maintenance (HVAC/electrical/plumbing/carpentry/finishes), including 2+ years as lead/senior/supervisor and planning/scheduling/coordination responsibility.
Valid driver’s license.
OSHA 30 + NFPA 70E awareness within 6 months.
LOTO + Hot Work trainer credentials within 90 days.

Nice To Haves

Associate degree in a technical field or facilities/construction/operations management.
Lead multi-site, multi-trade teams ( healthcare/government/higher ed); CMMS-based planning/workload + KPI ownership.
EPA 608 Universal (if overseeing refrigerant work).
CMRP/CMP (or similar).
Forklift or aerial lift trainer cert.
Compliance: OSHA 29 CFR 1910 + Indiana DOL safety standards.

Responsibilities

Planning, Scheduling & Call Management (40%): Triage and dispatch work orders/emergencies to techs/vendors. Build and publish daily/weekly PM + corrective schedules across sites/trades. Optimize workload, travel, and on-call coverage for fast response. Pre-stage permits/access/materials; maintain a rolling look-ahead plan. Track emergency response metrics and report outcomes to leadership.
Supervision, QA & Safety (30%): Lead multi-trade tech team with daily direction and field problem-solving. Verify work quality and safety through routine field checks. Enforce SOPs and safety programs (LOTO, hot work, PPE, confined space, infection control). Run tailgates; investigate near-misses/incidents and drive corrective actions. Coach performance and develop techs into lead/leadership roles.
Vendor, Materials & Resource Coordination (15%): Schedule vendors and coordinate access/outages with internal work plans. Manage POs, warranties, and service expectations with Procurement/leadership. Maintain critical spares and consumables (min/max, kitting).
Documentation, CMMS & Reporting (10%): Ensure complete and accurate CMMS data, including work order details, labor hours, parts usage, and asset updates. Monitor and report on KPIs such as PM completion, emergency response performance, backlog aging, and labor utilization. Communicate ETAs, closures, and significant risks or delays to leadership and site stakeholders.
Customer Service & Site Relationships (5%): Build and maintain professional relationships with site leaders and key stakeholders; respond to concerns proactively. Conduct facility walkthroughs to identify recurring issues, validate service levels, and support planning of future work.
Participate in on-call rotation, storm/emergency response, and after-hours outages as needed.
Support small projects, moves, and minor renovations.
Perform other duties as assigned to support departmental and organizational goals.

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