Facilities Maintenance Department Assistant

Kroger•Cincinnati, OH

About The Position

Support the Energy, Maintenance and Mechanical Design department and well as Store Planning/Store Design with administrative duties associated with each entity of the department. Provide daily backup to the department Executive Administrative Assistant. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion, and safety.

Requirements

Proficient in creating and updating detailed and complex spreadsheets
Flexibility to handle ever changing scope of assignments and projects
Ability to prioritize/multi-task while providing accurate/on-time results
Strong attention to detail
Excellent oral/written communication skills
Advanced proficiency in Microsoft Office
Ability to be self-directed and perform with a sense of urgency and commitment for serving customers
Ability and desire to learn engineering and Store Planning/Design industry terminology and concepts

Nice To Haves

5+ years of experience in GO/Division or Department ASP
Knowledge of Kroger time and attendance policies
Advanced experience in creating and updating detailed and complex spreadsheets
Knowledge of Kroger on-boarding processes

Responsibilities

Protect and limit access to extremely confidential and sensitive information
Serve as the General Office (GO) Kronos Administrator for local and remote hourly associates
Educate and ensure compliance of local and remote hourly associate of Time and Attendance Policies and procedures
Serve as the department Local Security Administrator; submit approved, job specific accesses within the Kroger APT system
Process paperwork for on-boarding / new and transferring associates by start date as well as completing for terminated associates before separation
Track paid time off schedules for department salary team members
Ensure accuracy on hiring requests and associate correspondence
Support and manage Online Safety Training accounts for Divisional Maintenance staff as well as review annual and semi-annual contracts and prepare divisional billing for processing
Manage Wells Fargo statements and travel for departments
Organize and maintain department files in Site:Folio
Master the company's utilities data system (Energy CAP) to provide user support, in coordination with RASC, to create special reports and energy graphs, while responding to vendor/division inquiries
Develop best practices and communications to help develop and train new hires and other department associates
Provide back-up to the executive assistant for all requisition requests in KnowMe recruiting, as well as the KnowMe recruiting liaison for remote managers
Order new or replacement computer equipment with General Office asset numbers
Track associate annual incentive information to validate correct amounts prior to issuance of checks
Must be able to perform the essential job functions of this position with or without reasonable accommodation