Facilities & Maintenance Coordinator

Fenwick & West LLP • New York, NY

98d • $60,000 - $85,500

About The Position

We have an opening in our Facilities Department for a Facilities and Maintenance Coordinator who will provide a variety of office services, facilities and maintenance services to New York personnel, and to the occupied space. This is a 100% onsite role. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, 9 am - 6 pm.

Requirements

• Strong customer service orientation.
• Works well with others in a team environment.
• Ability to stand for long periods without sitting and must be able to lift a minimum of 40 LB, pushing and pulling of carts and bending without restriction.
• Ability to effectively communicate with team, staff and vendors while knowing when to use discretion.
• Ability to follow instructions and communicate with a diverse group of clients, attorneys, and staff.
• Ability to work overtime as needed to ensure adequate coverage.
• Willingness to periodically alter schedule to meet the needs of the department.
• Ability to utilize Microsoft Office products and learn job related software and programs as needed.
• Strong organizational skills with an inquisitive mentality.
• Basic math skills. Ability to calculate simple figures and take measurements.

Nice To Haves

• Experience in one or more of the following areas: facilities, repairs and maintenance, home services, construction trades.
• OSHA or IFMA certifications.

Responsibilities

• Acknowledges requests, and responds, through NY facilities inbox to confirm and complete work orders and requests with office services and facilities related inquiries, and work orders.
• Collects information and makes inquiries to diagnose and report maintenance issues and repairs to the Office Services and Facilities Manager.
• Receives and distributes deliveries of facilities and office services supplies and equipment, maintains and organizes storage areas, and records inventory as needed.
• Completes physical office moves as per provided scheduled.
• Assists with the set-up and breakdown of offices, workstations, office furniture, and office supplies.
• Assists with security access confirmations, restroom maintenance, conference room supply restocking.
• Assists team with configuring conference rooms and lounges, moving and storing tables, chairs and equipment as needed.
• Utilizes the conference room booking system to prepare daily schedule of room configurations and equipment requests and communication of schedule to team members.
• Maintains and organizes office and mailing supplies in satellite copy/print areas based on provided standard.
• Completes daily reoccurring maintenance tasks in office and conference rooms, as directed.
• Utilizes hand tools, power drill/driver to hang and mount pictures, and repair hardware and furniture as needed.
• Escorts service vendors during planned maintenance and supply restock.
• Solves straightforward problems under existing procedures while having a limited opportunity to exercise discretion.
• Delivers results by following defined procedures and processes under close supervision and guidance.
• Participates as a team member on numerous special projects, as requested.
• Maintains regular communication with personnel at all levels.

Benefits

• Healthcare
• Life Insurance
• Health Savings Accounts
• Flexible Spending Accounts
• Wellbeing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 501-1,000 employees