Facilities Maintenance Coordinator

Services and Advocacy For LGBTQ Elderse•New York, NY

16d•$52,000•Onsite

About The Position

This role is a hands-on, highly dynamic facilities position responsible for keeping multiple NYC locations safe, functional, and welcoming. The Facilities and Maintenance Coordinator supports day‑to-day building operations by performing a wide range of basic maintenance tasks—including electrical, plumbing, HVAC, carpentry, painting, and general repairs—and by ensuring all building systems and commercial kitchen equipment remain in good working order. The position also plays a key role in preventive maintenance, routine inspections, and overall facility cleanliness. Beyond technical work, the role requires strong coordination, communication, and customer service skills. The Coordinator manages the work‑order system, conducts qualit y‑assurance walkthroughs, researches vendors, and serves as the on‑site point of contact for service providers, building management, and regulatory agencies. They collaborate closely with staff across departments to address facility needs and support operational tasks such as onboarding new hires, organizing supplies, and assisting with package handling.

Requirements

Proven self-starter who proactively identifies improvements that enhance safety, functionality, and inclusivity
Flexible and dependable - availability for early mornings, evenings, or occasional weekends as needed
Ability to travel between NYC locations and communicate via text and Microsoft Teams
Ability to stand, walk, climb, stoop, kneel, reach, and lift up to 50 lbs; safely operate basic tools and equipment
Strong organizational, time management, and problem-solving skills; ability to manage multiple priorities across sites
Detail-oriented with strong documentation and reporting skills
Demonstrated commitment to workplace safety and regulatory compliance
Strong interpersonal and customer service skills; ability to interact respectfully with diverse communities in an LGBTQ-affirming environment
Proficiency with Microsoft Word, Excel, Outlook, and Teams
S-95 Certificate of Fitness for Fire Alarm Systems , or willingness to obtain within three months of hire
Values (beliefs that matter in this role and in the Finance and Administration division and shape and guide our actions and decisions at work): Care, Compassion Empathy Honesty, Integrity, and Transparency Responsiveness and Service Orientation Equity, Inclusion, and Belonging Adaptability and Change Embrace Joy, Appreciation, and Sustainability

Responsibilities

Facilities Maintenance & Repairs Perform and/or coordinate basic painting, plumbing, electrical, HVAC, carpentry, and general maintenance repairs, including: Electrical: Replacing light bulbs, ballasts, and fixtures; resetting breakers or fuses; replacing outlets or switches where permitted; troubleshooting minor electrical issues
Plumbing: Repairing leaky faucets and sinks; unclogging drains or toilets; replacing washers, hoses, and minor fixtures; identifying and reporting larger plumbing issues
HVAC & Climate Control: Replacing air filters; checking thermostats and basic settings; cleaning vents; reporting major malfunctions
Carpentry & General Repairs: Repairing or assembling furniture; fixing doors, locks, and hinges; patching and painting walls; installing shelves, signage, or fixtures
Preventive & Minor Maintenance: Lubricating moving parts; cleaning gutters and drains; inspecting flooring, carpets, and tiles
Maintain working knowledge of building systems, including HVAC, fire alarm panels, sprinkler systems, and security alarms
Maintain, deep clean, and descale commercial kitchen equipment (e.g., hot/cold tables, dishwashers, refrigerators, freezers)
Assist with cleaning and general facility upkeep as needed
Vendor & Work Order Coordination Monitor and update the facilities ticketing/work order system and help determine service priorities
Conduct quality assurance site visits and document findings
Research vendors and provide recommendations to supervisor as issues arise
Coordinate and accompany vendors (e.g., pest control, fire alarm, and facilities service providers) during scheduled site visits; document outcomes
Serve as on-site point of contact during scheduled or unannounced visits from building management, fire department, or regulatory agencies; provide real-time updates to supervisor
Collaborate with office staff and other departments to coordinate maintenance and facility needs
Safety, Security & Compliance Support compliance with all applicable fire, safety, and security regulations, including: Conducting routine inspections of fire extinguishers, smoke detectors, alarms, emergency lighting, and exit signage
Ensuring emergency exits and safety equipment remain accessible and operational
Identify workplace hazards and collaborate with the supervisor to implement preventive measures that reduce risk.
Assist with opening and/or closing NYC locations as needed
Operational Support Assist with new hire onboarding, including workspace setup, office access, and equipment preparation
Inventory, organize, and replenish janitorial and maintenance supplies
Assist with receiving, logging, and distributing packages at headquarters
Perform other related duties as assigned

Benefits

SAGE offers a rich benefits package including:
EPO and PPO medical insurance plan options in which to enroll – with a very generous HRA contribution by SAGE and premium subsidies
An annually funded HRA (of up to $5k) for gender affirming care not covered by medical insurance
Dental and Vision insurance with premium subsidies
A safe harbor 401(k) plan with a match from SAGE of up to 5%
An annual contribution to a 457(b) plan after two years of employment
Generous PTO and office closures for holidays (including ½ day closures the day before many holidays!)
100% SAGE-paid family and medical leave for up to 12 weeks
Sabbatical leave each 7 years of employment
100% SAGE-paid disability and life insurance with the opportunity to elect additional life insurance coverage for the employee and their dependents
Medical and dependent care FSA and transit pre-tax benefits
An Employee Assistance Program (EAP) for free and confidential support from licensed counselors on a variety of issues
A really terrific team!
An opportunity to build from the ground up and make significant positive impact on SAGE staff and culture!
A chance to support the LGBTQ+ community and be a part of an organization doing vital work!