Facilities Information Management Specialist
About The Position
Under the general supervision of the Facilities Information Management (FIM) Coordinator, this position is responsible for managing the day-to-day operations and assisting with the development of facilities information management in Facilities and Services. The Facilities Information Management Specialist will provide expertise and in depth knowledge including a high degree of technical skill related to integrated work management systems and facilities information management. The FIM Specialist will assist in developing strategies that help manage and maintain facilities information across multiple Facilities & Services units and University personnel.
Requirements
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
Nice To Haves
- Master's degree
- Experience working with Archibus Facility Management software for space management.
- Experience working with Assetworks AiM.
- Working knowledge of Visio, Microsoft Project, AutoCAD and Revit.
- Experience working across multiple organizational levels.
- Creative problem-solving skills.
- Excellent organization skills; ability to prioritize workload, work independently with minimum supervision, and take initiative.
Responsibilities
- Responsible for administering and maintaining the University's space information database and floor plans utilizing Archibus Facility Management software and Assetworks AIM
- Coordinate and conduct on-site field verification of campus space and facilities information
- Supervise student and support staff
- Facilitate campus-wide space surveys utilizing Archibus Web Central, provide training for participants
- Responsible for generating ad hoc and recurring reports related to campus space utilization
- Responsible for room number review and assignment for campus space
- Serve as Facilities Information Resources technical lead for Archibus and Web Central
- Responsible for maintaining property profiles for all University occupied space, assigning property codes and coordinating with the appropriate municipalities to acquire addresses.
- Work closely with Facilities & Services and University personnel related to developing and implementing standards and procedures for maintaining facility information management data.
- Work collaboratively with Facilities & Services (F&S) Information Technology Services (ITS) unit to assist with developing client-side Archibus, Web Central and Assetworks AIM system deployments as it relates to datasets maintained by Facilities Information Resources
- Coordinate with Facilities & Services units developing standards, work flow processes and data collection procedures for current configuration drawings and updates
- Train staff on use of FIM systems including, Archibus and Web Central, Assetworks AIM
- Assume appropriate related additional duties to further the mission of the unit.
- Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.
Benefits
- The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
