Facilities & Fleet Management Director

Arapahoe County•Centennial, CO

2d•$171,785 - $274,989•Onsite

About The Position

The Arapahoe County government serves its communities in ways both obvious and obscure. As the beating heart of local and regional government, we’re here for our neighbors on their best days—and their worst. We share our residents’ goals of preserving our quality of life and strive to be the place we’re proud to call home. GENERAL DESCRIPTION OF JOB:The Director of the Facilities and Fleet Management (FFM) Department reports directly to the Board of County Commissioners and is the Arapahoe County Government authority in the field of Facilities and Fleet Management. The FFM Director leads staff in strategic and tactical planning for the department, staff management and the full scope of administration and operation activities (to include real estate knowledge), and personnel engaged in the FFM divisions: Administration, Project Management, Facilities Services (Building & Grounds), Fleet Management, and Property Management. The FFM Director uses independent thinking, a tolerance of ambiguity, and collaboration with peers to successfully execute the role.

Requirements

Leadership: clearly sets expectations and delegates tasks and responsibilities, provides challenging assignments, holds development and performance discussions, motivates and coaches, employees in development opportunities, fosters and supports open dialogue and differing opinions/perspectives. Able to put individuals in environments where they can be successful.
Relationship Building and Influence: Ability to quickly build effective and mutually respectful relationships with people from various backgrounds and personality styles. Uses diplomacy, tact and respect when communicating with individuals, especially during conflict or high-tension situations. Collaborates with peers to find common ground to solve problems and easily gains trust and support.
Independent Thinking: Ability to form sound judgments, challenge assumptions, and make decisions using critical analysis rather than defaulting to authority of consensus.
Tolerance of Ambiguity: Ability to remain effective and make progress when information is incomplete, priorities are shifting, or outcomes are uncertain.
Service Oriented: Dedicated to meeting the expectations of internal and external customers. Responds in timely and thorough manner, prioritizes needs, and always ensures customer satisfaction.
Ideation: Enjoys problem solving especially like solving organizational problems. Frequently anticipates what is going to happen and provides strategic options/solutions.
Focus: Able to select a direction, maintain that direction, and/or make corrections as necessary. Is goal-oriented by setting objectives and measuring progress toward those goals. Demonstrates determination in achieving goals to bring about appropriate change. Able to perform complex analysis in the achievement of goals.
Accountability
Accessibility
Inclusivity
Integrity
Bachelor’s degree in Engineering, Architecture, Urban Planning, or related field.
10+ years progressive responsibility requiring the demonstration of leadership skills in Facilities Management.
8+ years supervisory/management experience
Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.
Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
Possession of a valid Class “R” Colorado Driver’s License or the ability to obtain one within two weeks of appointment.
Will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check.
Must be able to work some evenings and weekends.

Nice To Haves

Master’s Degree in Business Administration
Colorado Broker Associate Real Estate License (Active)
Experience in Fleet Management within the public sector.
CIP (Capital Improvement Plan) experience.
Experience operating in an Union environment.

Responsibilities

Facilities Management and Building Operation Supervision to include: Directs and oversees staff responsible for the maintenance of building operation and its equipment and the operating and maintaining of all county facilities to existing standards and regulations; Develop, implement and revise as necessary building maintenance service policies and programs; Monitor building maintenance contracts for code and regulatory compliance; perform quality control inspections to ensure adherence to all specifications and industry standards.
Negotiate leases for County use; negotiate and maintain contracts for departmental use; approve payments of purchase orders, contracts, etc. May act as an agent of the County in performing the various roles associated with property ownership. This array of roles performed in another setting would be described as Leaser, Property Owner, Landlord, Property Manager, and various other roles associated with property management.
Ensure facility improvements and capital projects are completed in accordance with federal, state, and local regulations, code requirements, and county standards, responsible for acquisition and disposal of County properties.
Develop and manage, in collaboration with facilities engineers, deferred maintenance program; prepare and deliver recommendations and funding proposals pertaining to deferred maintenance projects.
Prepare recommendations of building and facilities modifications to enhance energy conservation; implement approved conservation measures and create policies, procedures, and guidelines to accomplish energy conservation objectives.
Operate and maintain a centralized county fleet and equipment asset management program that reflects best practices in utilization, purchasing, and maintenance; develops methods to decrease cost and improve efficiency.
Establish departmental productivity standards; Assign, prioritize and assess the work of FFM supervisory and division managers; interview and recommend employment for departmental supervisory staff; direct selection of department staff; Ensure that staff have appropriate training to perform their duties effectively and safely; Promote continuous improvement of teamwork, workplace safety and environmental practices; Determine the need and direct the preparation of specifications and plans for contract and force labor work in support of the County’s departmental programs.
Remain current with trends and developments in fields related to the focus of the FFM department, including facilities and utilities management, fleet management, project management and financial applications that enhance the management of these and other FFM operational activities.
Serve as a member on various County committees and task forces, attending meetings and providing input based on expertise and observations, as appropriate.
Direct and review budget preparation, proposals and recommendations for the Department in compliance with directions issued by the Finance Department, including analyzing past expenditures to determine needs; utilizing CIP (Capital Improvement Plan) for future strategic planning; establishes and maintains budgetary controls; complies with county purchasing procedures and implements within the department; administers approved budgets, monitoring expenditures. Presents to the Board of County Commissioners as appropriate. Ensures proper development and maintenance of financial controls for expenditure and revenue accounting and reporting records; approve accounts payable and billings for fees charged to other County departments, and/or outside customers.
When assigned through the direction of the BoCC, will coordinate and/or facilitate Countywide projects or activities that involve multiple departments, offices and/or agencies.
Actively participate as a member of the E-Team to develop partnerships, collaborate, and develop and identify opportunities to increase organizational effectiveness.
When assigned through the direction of the BoCC, will coordinate and/or facilitate Countywide projects or activities that involve multiple departments, offices and/or agencies.