Facilities Director

Aspen Academy • Greenwood Village, CO

6d • $95,000 - $120,000 • Onsite

About The Position

The Facilities Director is responsible for the comprehensive administrative and operational management of the building and campus, encompassing maintenance, planning, and security. This pivotal role includes acting as the Project Manager for all property improvements, overseeing the scope, budget, and timely execution of projects. Core operational duties involve managing all interior and exterior maintenance, supervising outside contractors for compliance, and maximizing energy and waste efficiency. The Director manages environmental compliance, overseeing the WAMS security system, and reviewing emergency management plans. Furthermore, the position oversees the third-party janitorial contractor, manages facility scheduling for events and leasing—including actively generating ancillary revenue—and performs essential administrative functions such as developing and managing the facilities and long-term capital improvements budgets, preparing detailed reports, and serving as the primary point of contact for stakeholders. Full Time | Onsite | Administrative Year-Round Position Starting Salary: $95,000 - $125,000 (commensurate with education and experience) Why Aspen Academy? Located in the southern metro area of beautiful Denver, Colorado , at Aspen Academy, we're not just a school; we're a community committed to shaping the leaders of tomorrow. Our dedication to Next Generation education sets us apart, as we equip students with the enduring life skills they need for future success. We look at learning as a way to ignite the personal passions and interests of each and every student. Our unique leadership, finance, and entrepreneurial development (LiFE) program prepares students for life. Students thrive as they build lasting relationships with peers and teachers through small class sizes and a community focus. We embody and promote the community's values in our thoughts, words, and actions, serving as committed and supportive co-leaders in realizing Aspen Academy's vision and mission: Our values : Be Kind. Do Good. Work Hard. Make the World Better. Our mission: We edify and inspire students and educators to grow, learn and lead. Our vision: We are a national leader in innovative and transformative education.

Requirements

• Possess excellent oral and written communication, and interpersonal skills.
• Proficient use of technology and personal computer, including Google Suite, email management, and internet search engines.
• Model the school’s core values with colleagues, students, parents, and larger community
• Reinforce the school’s core values, guiding philosophy, rules, and school spirit consistently throughout the school environment and support and hold accountable colleagues in doing the same.
• Grant permission for a criminal background check upon hire.
• Meet physical demands to perform essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Ability to work full-time; work in person/in the school building, including occasional evenings and weekends.
• Regularly required to stand; walk, use hands; reach with hands and arms and stoop, kneel, crouch, or crawl.
• Stamina required to perform multiple hours of manual labor, indoors and outdoors.
• Able to be agile, to swiftly and safely physically respond to an emergency situation.
• Able to frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• 4 year degree in related industry or field (i.e. Project Management, Construction Management., etc.) OR 7-10 years of construction trade experience – experience in multiple trades is preferred.
• Successful track record of facility management greater than 50,000 sq.
• Professional experience as a project manager.

Responsibilities

• Act as Project Manager for all projects on the property including scope, timeline, budget, resources, and risk management.
• Oversee the execution of projects from initiation to completion, ensuring they are delivered on time, within scope, and within budget.
• Oversee all interior and exterior maintenance and repair activities, including service contracts or volunteer work in trades like flooring, plumbing, HVAC, electrical, and more.
• Ensure maintenance of roofs, gutters, parking lots, exterior lighting, landscaping, irrigation, pest control, playground equipment, and snow removal.
• Maintain list of service companies and use as needed including emergency 24/7 services on all major trades.
• Supervise outside contractors to ensure compliance with contractual agreements, building and fire codes, and budgetary restrictions.
• Manage and report on the efficiency of the facility's energy and waste systems, aiming for maximum efficiency.
• Maintain ticketing system for accurate preventative maintenance schedules, aiming for high performance with minimal deferred maintenance.
• Record and complete reactive maintenance requests promptly, ensuring communication and timely resolution of issues.
• Keep maintenance areas, sheds, and closets organized and clean.
• Order, purchase, and track inventory of all supplies, maintaining reserve stock for the facility.
• Manage environmental concerns, certifications, and licenses, ensuring compliance with local, state, and federal regulations.
• Oversee risk management, insurance, and bi-annual reviews of the school work environment.
• Manage risk at the school to ensure the safety of personnel and students in their use of the facilities and to maintain appropriate levels of insurance to protect the property and to cover the liability of the school.
• Schedule and follow up on inspections, conduct regular safety reviews, and maintain asbestos management plans.
• Annually reviews Emergency Management binder to ensure all plans are up to date and appropriate.
• Conduct monthly safety review with the Facility and Safety Manager of the school playgrounds and all of equipment and apparatus the students might be in contact with and log the review in a maintenance log.
• Oversees the management of the WAMS security system; it should always be ON your computer in the event of a needed lock down of the school.
• Check for any door locks offline or needing batteries and replacing or updating as needed, and calling for service as needed.
• Act as secondary contact for emergency personnel and city officials when dealing with issues related to the facility, health, or safety of the students, families, staff, administration, and general guests.
• Manage related projects as assigned.
• Oversee and manage the third-party janitorial contractor, ensuring adherence to the janitorial schedule for both interior and exterior maintenance.
• Respond to urgent maintenance needs, providing feedback and guidance to maintain the facility in exemplary condition.
• Monitor and provide feedback and guidance to janitorial company.
• Manage and serve as the primary contact for facility scheduling for events, room requests, and leasing, while actively generating ancillary revenue.
• Maintain logs and ensure proper use agreements and checklists are completed for all facility usage.
• Maintain facilities management software and ensure accuracy.
• Develop solutions for functional areas, support school purchasing activities, and ensure budgetary and expense reporting compliance.
• Manage inventory systems and complete internal control forms as directed by the Business Office.
• Develop and manage facilities budget and long term capital improvements budget.
• Serve as the primary point of contact for stakeholders, including clients, executives, and other key parties by providing regular updates on project status, risks, and issues, and seek feedback to ensure alignment with project goals.
• Prepare detailed project and maintenance reports, including progress reports, financial reports, and project closure documents. as well as maintain comprehensive project documentation for future reference and compliance purposes.
• Prepare key dashboard metrics monthly, annually or as requested by the executive team.

Benefits

• Retirement: 403(b) plan with employer matching
• Healthcare: Medical, dental and vision plans with various options to support your unique needs. Free telehealth.
• Wellness: Holistic employee assistance program (EAP) including mental health support. Fitness challenges, gym & yoga discounts, health education, and fun team activities.
• Life Insurance & Voluntary Benefits: Group life insurance and option to enroll in additional voluntary life insurance and other supplemental coverages
• Time-off: Flexible PTO policy
• Career development: Professional development reimbursement program and monthly onsite professional development
• Family Care: Tuition assistance and potential financial aid

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 11-50 employees