Facilities - Department Assistant

CAA Club Group • Nashville, TN

75d • $22 - $27

About The Position

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

Requirements

• White glove customer service approach.
• Demonstrated ability for attention to detail.
• Experience working with scheduling software.
• Experience with ServiceNow preferred.
• Ability to remain in a stationary position for a majority of the time (e.g. 90% sitting; 10% walking).
• Strong networking and communication skills.
• Excellent interpersonal and problem resolution skills.
• Demonstrated ability to build relationships at all levels of an organization.
• Basic computer skills needed, with the ability to quickly adapt to new software and tools.
• Able to multitask and complete all tasks in a timely manner.
• Proactive team player.
• Detail-oriented and extremely organized.
• Ability to work in a fast-paced, high-pressure environment.

Responsibilities

• Manage administrative duties, which include preparing expense reports and additional office-related tasks.
• Manage Facilities Lead calendar and phone.
• Review office invoices, forward to the Facilities Lead for approval, and submittal to AP.
• Schedule freight access for vendors in the building management portal and submit COI paperwork.
• Assist with setup of special events, including but not limited to: CAA Halloween Party, Holiday events, Cheer Week, etc.
• Assist with all facility-related requests.
• Schedule vendors for maintenance issues.
• Manages office supply requests for SE region offices.
• Coordinate new hire offices with HR, MR, and IT, and ensure setup is completed, including name tags, ensuring space is cleaned and has Tech equipment (monitor, phone, and keyboard).
• Coordinate on-site office moves.
• Work with Tech/MR on equipment moves.
• Assist with communications with building management teams.
• Manage office inventory for items in storage - maintains and updates inventory list.
• Coordinates office repair requests and confirms completion.
• Partner with Mailroom for all necessary supply orders.
• Manage ticket assignments and ensure no backlog of facilities requests.

Benefits

• Compensation hourly range of $22.00 - $27.00.

What This Job Offers

• Number of Employees: 1,001-5,000 employees