Facilities Coordinator

KIND-posted 5 months ago
$56,000 - $70,000/Yr
Full-time • Entry Level
Hybrid • Houston, TX
501-1,000 employees
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KIND seeks a Facilities Coordinator for our Houston, Texas office location. The incumbent reports to the Facilities Manager within KIND's Operations department. The Facilities Coordinator will ensure the efficient and effective day-to-day operations of KIND office(s), through management of key administrative priorities, and collaboration across organizational functions and components including workplace operations, finance, security, and human resources. This is a hybrid role and requires in office presence at least 3 times per week, as needed. Needs requiring additional in-office time include special events or guests, delivery and supply management, and vendor management. This position is contingent upon continued funding.

  • Ensures the smooth operation of KIND's Houston, Texas office location by overseeing and coordinating local facilities-related matters; managing meeting spaces, assisting with mail and packages, procuring office supplies, managing field office inventory, and maintaining the overall organization of the office.
  • Liaises with and oversees contractors and vendors to enable facilities maintenance and repairs.
  • Tracks and manages dates of routine maintenance services, contract renewals, landlord visits, and lease expirations for each office.
  • Physically present during scheduled preventative maintenance visits from vendors, and property management or landlord visits.
  • Establishes and maintains working relationship with property management and landlords at the Seattle office.
  • Acts as primary liaison between the local office and property management, ensuring that all facilities and concern are clearly communicated for prompt action or solution.
  • Maintains a welcoming and secure environment by monitoring entry points and screening visitors in accordance with office protocols.
  • Assists with onboarding and offboarding processes for staff and interns through the deployment & collection of equipment.
  • Assists with the creation and implementation of standard procedures for each office.
  • Ensures the setting up of accounts, equipment, and workstations, and provide troubleshooting assistance as needed.
  • Provides support to the broader Facilities team, with ongoing projects and operational initiatives, executing the goals and objectives of the function.
  • Collaborates with the Managing Director regarding assigned locations and discuss weekly priorities and goals.
  • Other duties as assigned by Facilities department leadership.
  • Graduate degree required.
  • Must be fully fluent in English. Conversational Spanish a plus.
  • Minimum of 3 years of experience performing administrative or facilities office duties.
  • Working knowledge of project management tools, like ASANA, preferred.
  • Flexible, with the ability to manage numerous priorities and emerging opportunities.
  • Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
  • Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
  • Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
  • Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
  • Demonstrate discipline and adaptability to effectively deliver on our core mission of ensuring access to justice and safeguarding children's well-being and rights.
  • Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
  • Committed to practicing and supporting wellbeing and a work-home life balance.
  • Experience working and communicating in a remote environment preferred but not required.
  • Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision.
  • Pre-tax flexible spending account (FSA) for both medical and dependent care.
  • Pre-tax transit and parking spending account.
  • Employer-paid life insurance and accidental death and dismemberment insurance.
  • Employer-paid short and long-term disability insurance.
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