Facilities Coordinator

ALLIANCE CLINICAL LLC • San Diego, CA

69d

About The Position

The Facilities Coordinator supports the operational needs of a multi-site clinical research organization by managing daily facility functions, coordinating maintenance and repairs, and assisting in site expansion or renovation projects. This role is based in Southern California and requires regular travel to affiliated clinical research sites in Las Vegas, Nevada, and Phoenix, Arizona. The ideal candidate is organized, proactive, and detail-oriented, with strong communication and project coordination skills, particularly within regulated clinical or healthcare environments.

Requirements

• Associate degree or equivalent work experience required; Bachelor’s degree in Facilities Management, Construction Management, or related field preferred.
• 3+ years of experience in facilities coordination, preferably within clinical research, healthcare, or life sciences.
• Experience managing multi-site operations and vendor relationships.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and project management software (e.g., Asana, Wrike, or MS Project).
• Knowledge of basic budgeting, purchasing, and lease administration principles.
• Understanding of environmental health and safety (EHS) standards and California workplace regulations.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Nice To Haves

• Certified Facility Manager (CFM) or related credential preferred.

Responsibilities

• Coordinate facility operations for multiple clinical research sites, including maintenance, safety, and compliance activities.
• Support facility expansion, relocation, and renovation projects in coordination with management, vendors, and contractors.
• Manage vendor relationships, ensuring timely completion of service requests, preventive maintenance, and repairs.
• Maintain facility documentation, service logs, lease agreements, and regulatory compliance records.
• Assist in space planning and site readiness for new studies and equipment installations.
• Ensure all facilities meet health, safety, and regulatory requirements, including OSHA and local fire/life/safety codes.
• Process and track facility-related invoices, purchase orders, and budget expenditures.
• Coordinate office and lab supply inventory and replenishment.
• Collaborate with IT and clinical operations to ensure research sites are operationally ready.
• Provide onsite and remote support for environmental monitoring systems and utility services.
• Travel regularly to out-of-state clinical research sites (approximately 30–40% travel).
• Perform other duties as assigned to support the safe, compliant, and efficient operation of all facilities.

Benefits

• Valid driver’s license and reliable transportation required.

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree