Facilities Coordinator

Party City • Woodcliff Lake, NJ

428d

About The Position

The Facilities Coordinator will support the Facility Management team at Party City by managing work orders, processing vendor invoices, and conducting data analysis on repair and maintenance expenditures. This role is crucial for ensuring efficient operations and cost management within the facilities department.

Requirements

• Bachelor's degree or equivalent relevant work experience.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong accounting and financial skills to track invoices and budgets.
• Critical thinking and problem-solving skills to diagnose issues and propose solutions.
• Ability to learn processes quickly and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.

Nice To Haves

• Experience in facilities management or related field.
• Familiarity with vendor management processes.

Responsibilities

• Open, monitor, and ensure work orders are completed according to KPIs.
• Review and approve quotes to maintain workflow of work orders.
• Assist in repair and maintenance requests and projects to support the field and facilities management team.
• Submit all invoices to the payable department by month-end closing deadline.
• Input all invoices into the disbursement file for accounting forecasting purposes.
• Ensure vendors are paid within contract standards and track their statements.
• Distribute incoming mail to appropriate department team members.
• Onboard vendors using the Vendor Information Form process.
• Analyze data to identify trends and opportunities for process improvement.
• Manage and track assets for Fire/HVAC/ELV and other important items.

Benefits

• Health insurance coverage.
• 401k retirement savings plan.
• Paid holidays and vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees