Facilities Coordinator

WalkerHughes•Carmel, IN

About The Position

At WalkerHughes Insurance, we put people first — both our clients and our team. Our team members guide customers through the world of insurance, advocate for them when they need us most, and pioneer unique solutions to meet their needs. We leverage technology to empower our employees and deliver exceptional service. About the Role The Facilities Coordinator plays a key role in ensuring WalkerHughes office locations remain safe, organized, and operating efficiently. This role supports multiple offices by coordinating facility operations, vendor relationships, and maintenance needs. The Facilities Coordinator partners with teams across the organization to maintain high workplace standards and support a positive employee experience.

Requirements

2–3 years of facilities management experience, including vendor coordination and lease support
Strong organizational and time management skills with excellent attention to detail
Effective written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to travel occasionally between office locations as needed

Responsibilities

Oversee day-to-day facilities support across multiple office locations
Coordinate maintenance, repairs, and facility services to ensure safe and efficient work environments
Manage and track facility requests, work orders, and maintenance needs
Support office moves, workspace reconfigurations, and internal event setup
Serve as the primary contact for facilities vendors including cleaning, HVAC, maintenance, and landscaping
Schedule and oversee vendor services while evaluating performance
Assist with sourcing vendors, negotiating services, and reviewing contracts
Coordinate and track facility improvement projects including repairs, upgrades, and small renovations
Maintain documentation related to facilities operations and vendor services
Identify opportunities to improve operational efficiency and cost-effectiveness