Facilities Coordinator (100% on-site/Sacramento)

California Endowment•Sacramento, CA

10h•$31 - $44•Onsite

About The Position

The Facilities Coordinator is responsible for the setup of Conference rooms, assisting clients with logistics and operational tasks, and a variety of administrative duties in support of meetings. The Facilities Coordinator will work closely with the Events Manager in the upkeep of Center furnishings and storage areas and to ensure smooth operations of the Conference Center.

Requirements

2 to 3 years in the hospitality industry or relevant field.
Familiarity with hotel or conference center setup processes.
Exercises The Endowment’s values in all contact with staff and clients.
Enjoys working in a multicultural environment.
Enjoys working in a team environment.
High School or equivalent experience.
2 years of experience in hotel or conference center or janitorial experience.
Experience working with teams.
Physical strength to carry and move furniture.

Nice To Haves

Spanish language fluency a plus.

Responsibilities

Set up and break down of furnishings for meetings and trainings
Responsible for coordinating set up and break downs with Events Manager when necessary.
Work with the Events Manager to create diagrams and room charts for events
Ensures the smooth logistical operation of the conference center
Supports and assists all users in meeting planning.
Active member in weekly Conference Center team meetings.
Maintain high-level customer service standards.
Cross-trained in Conference Center responsibilities including Audio/Visual set-up and support
Perform any Conference Center task as necessary.
Responsible for inventory of all Center equipment.
Works with the Events Manager to ensure all operational needs are processed.
Responsible for creating and displaying all event signage.
Responsible for filling/replenishing water dispensers during events
Assists Event Manager with contracting process and booking logs
Responsible for creating and sending out weekly event schedule to staff and security.
Maintain a clean, safe and orderly facility at all times. Includes wiping down tables, vacuuming, and carpet cleaning when needed.
Monitor trash and recycling receptables throughout the facility and empty them as needed to ensure a clean environment.
Conduct regular walkthroughs to identify maintenance, cleanliness, or safety issues and report or address them promptly.
Assist with basic facility upkeep such as ordering supplies, restocking supplies, organizing storage areas, and ensuring equipment and furniture are properly maintained.
Coordinate with maintenance staff, venders, or management for repairs, deep cleaning, or special projects when necessary.
Responsible for sending/receiving all mall and packages for the facility.