Facilities Coordinator (Contractor)
About The Position
Xaira is an innovative biotech startup focused on leveraging AI to transform drug discovery and development. The company is leading the development of generative AI models to design protein and antibody therapeutics, enabling the creation of medicines against historically hard-to-drug molecular targets. It is also developing foundation models for biology and disease to enable better target elucidation and patient stratification. Collectively, these technologies aim to continually enable the identification of novel therapies and to improve success in drug development. Xaira is headquartered in the San Francisco Bay Area, Seattle, and London. We are seeking a highly reliable and detail-oriented Facilities Coordinator to support shipping and receiving, facilities operations, and lab infrastructure. This role is critical to maintaining a safe, efficient, and well-functioning environment for research teams. The ideal candidate is proactive, highly observant, and comfortable working across facilities, lab operations, and vendor coordination in a fast-paced setting.
Requirements
- 3+ years of experience in facilities coordination, lab operations, or a related role.
- Prior experience in a lab-based environment is strongly preferred.
- Familiarity with shipping and receiving processes, including international logistics.
- Working knowledge of lab infrastructure (e.g., gases, vacuum, cold storage) preferred.
- Experience with EH&S practices and basic operational systems/tools is a plus.
- Ability to lift up to 50 pounds and perform physical tasks such as climbing, crouching, and lifting.
- Regular use of equipment requiring PPE and adherence to safety protocols.
Nice To Haves
- Strong attention to detail and ownership in day-to-day execution.
- High level of situational awareness with the ability to proactively identify and address issues.
- Ability to prioritize effectively and remain calm in a fast-paced environment.
- Proactive problem-solving with the ability to troubleshoot issues in real time.
- Clear communication and coordination across vendors, lab teams, and stakeholders.
Responsibilities
- Receive, inspect, and verify incoming shipments; resolve discrepancies and ensure timely delivery to end users.
- Prepare and manage outgoing shipments, including courier selection, international documentation, and tracking.
- Troubleshoot shipment issues and coordinate with vendors, procurement, and internal stakeholders.
- Coordinate and host vendors for deliveries; serve as a primary point of contact for shipping-related communication.
- Maintain strong knowledge of shipping procedures and ensure compliance with applicable regulations.
- Conduct daily walkthroughs to ensure facilities are safe, clean, and fully operational.
- Monitor and support core lab infrastructure, including cold rooms, house vacuum, CDA, and gas systems.
- Proactively identify and address facility issues early, acting as the first point of awareness for operational concerns.
- Support lab setup, equipment installation, and general facility maintenance.
- Maintain office, lab, and break room supplies.
- Independently manage tasks and small projects, prioritizing effectively under changing conditions.
- Operate equipment such as pallet jacks and table lifts as needed.
- Support emergency response needs and participate in on-call rotation for after-hours issues.
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
