Facilities Coordinator

Rung for Women • St. Louis, MO

1d • Onsite

About The Position

We’re looking for someone who has a passion for operations and customer service. This position will ensure Rung’s campus is maintained and operating at optimal levels, and that every guest has a safe and joyful experience. This role coordinates with a wide range of events and external partners to include property and grounds managers, public utilities, and office supply and equipment vendors. If you have a knack for anticipating problems, get excited about the to-do lists, like variety in your day, and are solutions-oriented, then this position is for you.

Requirements

• At least two years of facilities management and experience
• Passion for Rung’s vision and mission
• Previous experience with building operations
• Commitment to customer service
• Excellent communication and project management skills
• Ability to manage and complete multiple tasks
• High proficiency with Microsoft Office products
• Ability to motivate others, while being aware of/responsive to their needs and concerns
• Attention to detail and ability to handle quickly, correctly, and efficiently
• Concern for rules and accuracy
• Selling, rather than telling, communication style
• Ability to manage multiple priorities
• Collaborative approach to your work and an ability to work with others to ensure desired results
• Can lift and carry objects up to 40 lbs as needed
• Ability to anticipate problems and willing to find creative solutions

Nice To Haves

• A bachelor's degree in business management, hospitality, or a related field preferred

Responsibilities

• Ensure the campus is well-maintained and operating at full performance by:
• Making safety and cleanliness a priority and knowing when to dispatch the appropriate service providers to resolve issues when they arise
• Perform conference space setup and teardown needs. Setup and teardown can include moving, lifting and stacking chairs and tables (6ft, 8ft, 10ft round and long tables).
• Inspecting campus daily to identify maintenance and replenish supply needs
• Triaging maintenance, office equipment, and IT service requests, dispatch appropriately, and track through resolution. This can include climbing ladders and walking the building exterior.
• Submitting and coordinating the resolution of requests for maintenance, IT issues and other building related issues with our contracted partners
• Developing, maintaining, and ensuring adherence to operations and safety policies and protocols
• Coordinating ongoing safety training and drills
• Managing inventory of building and office supplies, child watch supplies, beverage station, vending machines, and building physical assets to ensure minimal loss. This can include lifting and moving boxes weighing 20-40 lbs, pushing trash bins throughout the building, and lifting them into the dumpster.
• Ensuring that new staff are oriented and onboarded to the Rung for Women Campus, making them aware of building procedures and safety protocols
• Working with Director of Operations to off-board and collect equipment when staff transition
• Assist in the preparation of regularly scheduled reports (i.e., proper utilization of door access cards by staff, etc.)
• Maintaining and updating the contact list for current vendors and contractors, in addition to tracking and scheduling annual and semi-annual building inspection due dates
• Train staff on how to use Audio Visual Technology
• Assist with tracking and troubleshooting technology issues
• Other duties as assigned

Benefits

• Comprehensive Health Insurance: Medical, dental, and vision (majority of the cost for employees is paid by Rung) plus short- and long-term disability insurance (fully paid by Rung)
• Retirement: dollar-for-dollar match up to 5% of the employee’s annual
• Paid Time Off: Up to three weeks of vacation, 1 week off at end of December, 1 week of sick time, 20 hours of volunteer time, and 9 holidays each year
• Flexibility: flexible work schedule and ability to work from home up to three days/week
• Paid personal and family leave: up to 12 weeks paid time off annually for the birth of your child or to respond to your own serious illness; up to 2 weeks to respond to a loved-one's illness
• Cell Phone Reimbursement: up to $75 monthly
• Professional Development: up to $2,000 annually to further your professional development, plus monthly professional development in-services
• Team Building: organized activities throughout the year for departments and all staff to build a strong staff community

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level