Facilities Coordinator

City of New York • New York City, NY

6d

About The Position

Facilities Management (FM) provides support services to the Agency’s Administrative and Central Operations divisions. Major Responsibilities - Under general direction, latitude for independent initiative and judgment, perform administrative functions for the Facilities Management Division.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

• Track inventory and order supplies, work with contractors to fix equipment.
• Coordinate and manage Agency official records and ensure their proper retention and archiving as per the approved retention schedules. This includes working with divisions and boroughs to catalog, barcode and archive records at central storage vendor.
• Track and enter records into central database, run reports to identify expiring records, and obtain approvals from Department of Records and Information Services (DORIS) and New York City Law Department for proper destruction.
• Arrange for pickup and delivery of records when needed for reference or legal discovery needs.
• Train division and borough staff on Agency records retention and archiving procedures and policies.
• Train staff in using central records database to enter and retrieve archived records information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees