Facilities Coordinator

Grimaldi’s Coal Brick Oven Pizzeria•Scottsdale, AZ

13h•Hybrid

About The Position

The facilities coordinator is responsible for coordinating the maintenance, repairs, and overall upkeep of Grimaldi’s restaurant facilities to ensure a safe, clean, and fully functional environment. This position involves managing work orders, scheduling preventative maintenance, overseeing vendor relationships, and ensuring that all facilities-related issues are resolved efficiently. The facilities coordinator will work closely with facilities managers and contractors to minimize downtime and maintain operational standards.

Requirements

High school diploma or equivalent. Associate’s degree or relevant technical certification preferred.
2+ years of experience in facilities management, maintenance coordination, or a similar role.
Basic understanding of HVAC, refrigeration, plumbing, electrical systems, and general maintenance tasks.
Familiarity with work order software.
Excellent organizational and multitasking skills
Strong communication and vendor management
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and reporting tools.
Ability to prioritize tasks and resolve issues efficiently under pressure.

Nice To Haves

Experience in the restaurant, hospitality, or retail industry is a plus.

Responsibilities

Work Order Management: Receive, prioritize, and assign maintenance requests submitted by the local store teams.
Track and monitor work order progress to ensure timely completion.
Maintain detailed logs and documentation for all maintenance work and repairs.
Preventative Maintenance Develop and maintain a preventative maintenance schedule for HVAC, refrigeration, plumbing, electrical, and other critical systems.
Ensure vendors and technicians complete scheduled maintenance tasks on time.
Update and manage maintenance checklists for each restaurant location.
Vendor Management: Coordinate with third-party vendors and contractors for maintenance, repairs, inspections, and onboarding.
Monitor and maintain vendor invoice status reports.
Equipment and Facility Repairs: Schedule emergency repairs promptly and follow up to ensure they are completed.
Maintain the equipment database for all store locations.
Compliance and Safety: Maintain up-to-date records of permits, inspections, and food service reports
Maintain up-to-date Certificates of Insurance records for vendors.
Project Support: Assist in coordinating facility upgrades, equipment installations, and remodel projects.
Track progress, budgets, and timelines for small projects as needed.
Communication and Reporting: Provide regular updates to facilities managers and facilities leadership on maintenance activities and issues.
Generate reports on maintenance costs, open work orders, and completed tasks
Act as the primary point of contact for all facilities-related concerns across multiple restaurant locations.