Facilities Coordinator

Datrose•Santa Monica, CA

About The Position

Facilities Coordinator Our client is the world's largest music company. We are looking to add someone to this team who can share the company's passion for commitment to connecting people through the power of music. This company has worldwide reach. This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at www.datrose.com/careers . Veterans are encouraged to apply. Position Details: Duration: This is a 3 Month contract position Hours: M?Th, 9am?5pm PST, Fri 9am-1pm PST What to Expect as a Facilities Coordinator: The Facilities Coordinator supports the Senior Director of Facilities in the daily operations of our music publishing offices, ensuring a safe, functional, and inspiring environment for employees, writers, artists, and visitors. This role is responsible for coordinating building services, vendor relationships, maintenance activities, space planning, and workplace experience initiatives. The ideal candidate is highly organized, service-oriented, and comfortable working in a fast-paced, creative environment.

Requirements

2?4 years of experience in facilities, office management, or operations
Strong organizational and multitasking skills
Excellent communication and customer service skills
Ability to troubleshoot minor maintenance issues
Proficiency in Microsoft Office, especially Outlook and Excel

Nice To Haves

Experience in a creative, media, or entertainment environment preferred
Knowledge of workplace safety standards and building operations preferred
Service-oriented mindset
Attention to detail
Problem-solving ability
Ability to prioritize in a dynamic environment
Professionalism and discretion
Ability to lift up to 30 lbs
Comfortable moving throughout office and studio spaces
Occasional after-hours support for events or urgent issues

Responsibilities

Coordinate day-to-day facilities operations in our Santa Monica office and assist local office managers at other Publishing office locations
Serve as the primary point of contact for maintenance requests and building-related issues
Track building maintenance issues to ensure timely resolution
Support space planning, office moves, and buildout projects
Coordinate building and parking access for employees, contingent workers, temps and vendors
Liaise with property management and landlords on building services and compliance, providing landlord with certificates of insurance for all external vendors
Coordinate with external vendors (cleaning, security, HVAC, electrical, plumbing, etc.)
Coordinate office services and supplies
Support company events, listening sessions, artist showcases and meetings from a facilities perspective
Track facilities-related expenses and assist with budget management
Process invoices and maintain accurate financial records
Maintain inventory of office supplies
Obtain quotes, submit purchase orders
Process a consistently large volume of invoices & expenses