Facilities Coordinator

Aston Carter•Oxford, CT

1d•$24 - $30•Onsite

About The Position

We are seeking a highly organized and proactive Facilities Coordinator to support day‑to-day facilities operations and ensure the smooth functioning of office spaces. This role is responsible for coordinating office maintenance, supporting vendor activities, managing workspace requests, handling administrative tasks, and ensuring a safe, clean, and efficient working environment. This position is ideal for an entry‑level professional who thrives in a fast‑paced setting, enjoys problem‑solving, and excels at keeping operations running seamlessly.

Requirements

Associate’s or Bachelor’s degree preferred (Business Administration, Facilities Management, or related field).
1–2 years of experience in facilities coordination, office administration, or operations support preferred (internships accepted).
Strong organizational skills with excellent attention to detail.
Ability to multitask and prioritize in a dynamic environment.
Strong communication skills and a customer‑service mindset.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
Ability to problem‑solve and take initiative when addressing operational issues.
Comfortable working with external vendors, contractors, and building personnel.

Nice To Haves

Experience with facility ticketing systems or work order platforms is a plus.
Ability to lift up to 25 lbs for office setups or supply stocking.
Interest in facilities, office operations, or workplace experience roles.
Ability to work collaboratively with cross‑functional teams.

Responsibilities

Serve as the first point of contact for all facilities‑related inquiries, requests, and issues.
Coordinate maintenance and repair activities with external vendors, contractors, and building management.
Support daily office operations, including mail distribution, supply stocking, and common‑area upkeep.
Monitor and track facility work orders, ensuring timely completion and communication to internal teams.
Assist with workspace planning, desk moves, room setups, and employee onboarding/offboarding logistics.
Manage office inventory including supplies, equipment, and safety materials.
Conduct routine walkthroughs to identify facility needs or potential safety issues.
Assist with badge access requests, visitor management, and security procedures.
Maintain facility documentation, maintenance logs, and vendor records.
Help coordinate larger facility projects such as renovations, furniture installations, or space reconfigurations.
Support emergency preparedness activities and ensure compliance with safety protocols.
Identify opportunities to streamline workflows and improve the overall employee experience.