Facilities Coordinator

Mosaic Community Health-posted 3 months ago

Full-time • Entry Level

Bend, OR

251-500 employees

Ambulatory Health Care Services

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This position is responsible for the coordination, maintenance, proactive and reactive, security and janitorial services of multiple facilities. The Facilities Coordinator performs routine inspections, maintenance, and repairs of the building system. They provide oversight of contractors per the direction of, or in the absence of the Facilities Manager. Under limited supervision, performs a variety of semi-skilled work in the maintenance of Mosaic properties; and performs related duties as assigned. The Facilities Coordinator is responsible for coordination and repairs and maintenance of all Mosaic facilities acting as the contact for emergency situations that affect Mosaic's ability to open for business. Additionally, the Facilities Coordinator will assess and consider daily 1) the safety of our employees, 2) the security of our assets and 3) the service to our patients.

Coordinates facilities tickets for completion
Works with vendors as needed to ensure repair work completion
Works with janitorial vendors on coordinate their daily/weekly service at all facilities
Works with HVAC vendors to coordinate their maintenance and repair work
Coordinates procurement of items needed for facilities repairs and projects
Works with Mosaic's security vendor on daily issues and coordination
Troubleshoots minor maintenance problems involving electrical, structural, plumbing, and equipment repair or replacement
Performs preventive building maintenance duties, caulks windows and doors, repairs and replaces broken windows, hang pictures, shelving and whiteboards
Performs routine plumbing repairs such as unstopping toilets, sinks or urinals, fixing water leaks, leaking faucets, and water fountains
Performs routine electrical repairs such as changing light bulbs or fluorescent lamps and assists in repairing ballast and light fixtures as allowed by electrical code
Purchases supplies, equipment, and materials necessary to complete projects
Dismantle/install and moves furniture, hang pictures and bulletin boards, moves
Assists with departmental and employee moves
Repairs and replaces door knobs or locks, repairs door closures, patches holes in walls, general painting and repair work
Provides assistance to officials, staff, visitors, and other employees as necessary
Participates in building coverage by working evenings and weekend rotation as required for maintenance that cannot be performed during regular business hours
Transports goods or equipment as assigned
Performs other maintenance duties as assigned by the Facilities Manager
Notifies management concerning the need for major repairs or additions to lighting, heating, and ventilating equipment
Solicits bids and quotes from vendors
May work with 3rd party vendors in completing tasks if directed
Oversees all outside contracts for building and grounds maintenance

Background in building maintenance, janitorial, security and grounds keeping
Associated Degree preferred
Valid Oregon driver's license, use of personal vehicle, and proof of automobile insurance
Knowledge of standard construction methods, terminology, materials, equipment and practices
Strong organizational skills and oral/written communication
Ability to prioritize workload, work under pressure, meet requirements and deadlines
Ability to work with minimal supervision
Ability to work effectively with all staff, vendors and other organizations contacted in the course of work
Skill in operation of small motorized equipment and general hand tools; i.e., saws, drills
Skill in computer operation using spreadsheets, databases and word processing software

Work/life balance
Enjoying the outdoors
PTO days for outdoor activities

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