Facilities Associate

RR Donnelley•New York, NY

2d•$22

About The Position

The Facilities Associate is a member of the Williams Lea team delivering exceptional customer service at our client. Responsibilities include facilities, hospitality and receptionist and other general office duties as needed.

Requirements

High School diploma or equivalent
Minimum 6 months experience in legal, banking, or large corporate environment in facilities, property management, building operations, catering, hospitality or reception
Proficient in both oral and written communication
Ability to type with accuracy
Must be able to read and follow written instructions
Ability to make minor repairs and install office equipment
Ability to handle sensitive and/or confidential materials as required
Attention to detail with emphasis on accuracy and quality
Committed to providing superior customer service
Maintain a professional demeanor and appearance at all times
Demonstrate social awareness and the ability to exhibit professionalism
Ability to effectively prioritize and complete multiple tasks and/or projects on time
Capable of working successfully in a team environment or alone
Ability to work in a fast-paced environment
Ability to handle multiple phone lines
Can safely lift and move furniture and/or other objects
Aptitude operating various power, hand tools and/or machinery
Ability to use basic audio/visual equipment
Must be able to practice Safe Food Handling procedures
Capable of quickly learning and implementing new processes and/or procedures
Support and help maintain effective client and vendor relationships
Experience using Outlook, Office Suite and other office software
Ability to lift up to 50 lbs. on a regular basis
Ability to work overtime

Responsibilities

Perform office moves and office set ups
Maintain visitor offices
Assist with installation of ergonomic keyboard trays and other office equipment
Make minor furniture and office repairs
Assist with weekly inventory of office supplies
Assist with maintaining office supply inventory levels for client service areas
Assist clients with hanging pictures and/or certificates
Under supervision, work with Building Engineers to address issues relating to the office
Assist with coordinating facility related vendor activity
Maintain cleanliness and integrity of the client site by regular inspection of site (doors, furniture, floors and fixtures)
Empty shredding bins
Set up conference rooms, including audio/visual equipment, signage, food, beverages, utensils and ice
Clean up conference rooms after use and return property to vendors if necessary
Prepare coffee and other beverages in each kitchen in the morning
Keep kitchen and catering areas in order and clean
Under supervision, responsible for performing a weekly inventory of kitchen and catering supplies
Assist with maintaining inventory of kitchen and catering supplies
Maintain cleanliness and integrity of the client site by regular inspection of site
Communicate with supervisor/manager regarding client projects or deadline issues
Operate multiple line phone systems
Greet clients and visitors
Inform client or staff of visitor arrivals
Issue visitor badges
Escort visitors to appropriate office, conference room or other area